Expense Administrator

About Woodie's

Woodie's stands as Ireland's leading DIY and Home & Garden retailer, operating 36 stores countrywide along with a significant online presence. We have received multiple accolades such as Ireland's Top Retailer by Great Places to Work, a "Best Workplace for Women" certification, and recognition as an "Investor in Diversity" by the Irish Centre for Diversity & Inclusion.

Role Overview

We have a permanent opening within our Finance Team for the position of Expense Administrator. This role follows a hybrid working model with three days a week based in our Support Office located in Dublin 24 and up to two days working remotely, subject to preference.

Key Responsibilities

• Process supplier invoices leveraging data capture software like Readsoft and Exflow ensuring precise data extraction, correct coding, and posting within the ERP system.
• Handle high-volume invoice workflows, identify exceptions flagged by the system, and take necessary action to resolve them.
• Monitor invoice approval processes to guarantee timely and accurate payment cycles.
• Act as the main contact for supplier invoice inquiries and swiftly address discrepancies or payment concerns.
• Maintain up-to-date and accurate vendor master data in accordance with company controls.
• Prepare and execute payment runs, reconcile supplier statements, and investigate any variances observed.
• Ensure adherence to company policies, financial controls, and audit requirements throughout all related processes.
• Support initiatives focused on digital transformation and automation within the Finance Department.

Qualifications and Skills

• Strong command of Microsoft Office, particularly advanced Excel skills including pivot tables, lookup functions, and reconciliation activities.
• Excellent attention to detail and exceptional organizational skills capable of independent work.
• Excellent interpersonal skills to collaborate effectively across multiple support office departments and liaise with suppliers.
• Experience in accounts payable or a related finance role is preferred.
• Familiarity with invoice processing software, ERP systems, and understanding of accounts payable processes, compliance, and financial controls.

Employee Benefits

• Staff discounts on products.
• Access to a company pension scheme.
• Participation in wellness programs.
• Paid maternity and paternity leave.
• Sick-pay provisions.
• Flexible payment cycles allowing employees to choose their wage payment frequency.

Diversity & Inclusion

Woodie's is dedicated to fostering an inclusive workplace where diversity is celebrated. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability. Reasonable accommodations are provided for individuals with disabilities throughout the hiring process and employment tenure. Interested candidates may contact us to request assistance.