Executive Secretary

Role overview

This role provides dedicated secretarial and administrative support to the CEO, helping keep priorities, schedules, communications, and cross-company workstreams organised across multiple entities.

Key duties

• Deliver day-to-day executive and administrative assistance to the CEO across several entities.
• Coordinate the CEO’s calendar, meetings, appointments, and related scheduling needs.
• Draft, compile, and organise reports, presentations, and meeting minutes for use across different entities.
• Act as the main liaison for the CEO with both internal teams and external contacts.
• Manage travel arrangements, hotel bookings, and detailed itineraries.
• Help oversee group-level initiatives, strategic tasks, and important projects.
• Monitor deadlines and follow up with relevant stakeholders to ensure progress stays aligned with the CEO’s priorities.
• Prepare confidential reports, documents, and presentation materials for senior-level engagements.
• Keep sensitive records and confidential files well maintained and systematically organised.
• Track regular and periodic reporting requirements from departments across the organisation.
• Assist with planning and running executive events.
• Take on special assignments delegated by the CEO.
• Handle legal, financial, and corporate development information with a high level of discretion, integrity, and care.

Requirements

• A diploma or degree in Business Administration or a closely related discipline is required.
• At least 5 years of experience supporting senior management or C-suite executives in a secretarial capacity.
• Experience in a multi-entity corporate setting is preferred.
• Strong organisational and time management abilities are essential.
• Excellent spoken and written communication skills are needed.
• Demonstrated ability to manage sensitive information discreetly.
• High attention to detail, accuracy, and quality-focused work habits are important.

Additional information

This is a full-time, onsite position based in Paya Lebar, East Region, Singapore.

Applicants interested in this opportunity should submit their application through the available application process.

Company licence number: 19C9668.

No stipend or salary amount was specified in the source listing.