Assistant, Events

About the National Hockey League

Established in 1917, the National Hockey League (NHL) stands as the premier professional ice hockey league worldwide and is among the leading professional sports leagues in the US and Canada. The NHL employs over 1500 professionals across these countries and is dedicated to fostering healthy, thriving communities through the sport of hockey. The organization embraces a philosophy that hockey is inclusive and available to everyone.

Role Overview

This position offers comprehensive administrative assistance to the Executive Vice President of Events, encompassing high-level executive support along with operational and project-based tasks related to notable NHL events like Outdoor Games, NHL All-Star Weekend, Stanley Cup Final, Draft, and World Cup of Hockey. The ideal candidate is self-motivated, organized, and passionate about sports, entertainment, and event management.

Key Responsibilities

• Manage travel logistics both within the country and internationally, including flights, ground transportation, and hotel bookings.
• Oversee calendar management by coordinating and scheduling internal and external meetings and resolving any conflicts.
• Handle professional phone communications, including answering calls and promptly delivering messages.
• Prepare and ensure timely, accurate reconciliation of expense reports consistent with company policies.
• Arrange and facilitate both in-person and virtual meetings, including Zoom calls.
• Process invoices and monitor outstanding billings.
• Collaborate positively with various departments, member clubs, host venues, and key vendors.
• Perform additional duties within the department as required.

Required Qualifications and Skills

• Proficient with Microsoft Word, Excel, PowerPoint, and Outlook.
• Previous experience in an administrative support role.
• Highly organized with the ability to multitask effectively.
• Capable of thriving in a high-visibility, high-pressure, and deadline-driven environment.
• Exceptional written and verbal communication skills with ability to influence leadership.
• Competent in data analysis and assessment.
• Meticulous attention to detail with strong follow-through.
• Positive and energetic demeanor.
• Availability and willingness to travel for NHL events as needed.

Preferred Qualifications

• Experience within a professional sports league, team, or media organization.
• Familiarity with hockey and NHL operations.
• French language skills are advantageous.

Core Competencies

• Accountability
• Adaptability
• Communication
• Critical Thinking
• Inclusion
• Professionalism
• Teamwork and Collaboration

Employee Benefits

The NHL provides U.S. full-time employees with extensive benefits including:

• Generous Paid Time Off encompassing holidays, vacation, personal, and sick days, plus an extra day off on your birthday.
• Comprehensive health plans effective immediately upon employment, with substantial employer subsidies minimizing employee costs for medical, dental, and vision coverage.
• Access to Employee Assistance Programs supporting mental, physical, and financial health, along with digital wellness resources for improved health and happiness.
• Paid Childcare Leave, offering up to 12 weeks at full pay for primary caregivers and up to 6 weeks for non-primary caregivers, usable within six months post-birth, adoption, or placement.
• Participation in the NHL’s retirement savings plan with 401(k) options and employer contributions.
• Flexible hybrid work schedules for many roles to support work-life balance.
• Workplace located at a state-of-the-art office in One Manhattan West, Hudson Yards, with modern amenities including high-tech meeting rooms, lunch spaces, a game room, and access to a vibrant neighborhood.
• Pre-tax commuter benefits that assist with commuting expenses.
• Special NHL partner discounts on travel, consumer goods, services, and merchandise.

Compensation

The salary range for this role is between $65,000 and $70,000 annually. Final remuneration will depend on various factors including the candidate’s experience, relevant skills, market demands, and location. Applicants should include their salary expectations in their cover letter.

Equal Opportunity Employment

The NHL is committed to an equitable hiring process and provides equal employment opportunity regardless of race, color, religion, national origin, gender, sexual orientation, age, disability, gender identity, marital status, veteran status, or other protected classifications.