Administrative Assistant

Overview

We are seeking a dedicated Administrative Assistant to support our front desk and operations in a busy professional setting located in the New York City Metropolitan Area. This full-time, onsite position operates Monday through Friday from 9 AM to 5 PM, with availability required for occasional after-hours support.

Role Description and Responsibilities

• Serve as the receptionist and provide comprehensive administrative and office management assistance.
• Manage incoming phone calls and reception desk duties efficiently.
• Oversee office supply ordering and inventory maintenance.
• Maintain calendars and support scheduling for investment team members.
• Coordinate internal and external meetings, including team gatherings and client visits.
• Arrange domestic and international travel logistics.
• Handle expense processing, including expense reconciliations using platforms such as Concur.
• Assist with ad hoc projects including organizing client events.
• Act as a vital liaison between internal teams and senior professionals, requiring discretion and superior customer service skills.

Candidate Profile and Qualifications

• Minimum of three years’ experience in an administrative role.
• Bachelor’s degree required.
• Proficiency in Microsoft Office Suite and Microsoft Teams.
• Experience with expense tracking software such as Concur preferred.
• Strong organizational and multitasking capabilities with meticulous attention to detail.
• Ability to work independently and collaborate effectively in a high-paced environment.
• Reliability, excellent communication skills, and a proactive approach to work are essential.
• Must be based in New York City and capable of commuting to the office each day.

Additional Details

The ideal candidate values stability and consistency in their career rather than rapid advancement and thrives being a dependable and detail-focused support to a small team in a quieter office atmosphere. This role demands managing several tasks simultaneously with minimal supervision and delivering accurate, timely results.

Compensation and Benefits

Competitive salary ranging from $60,000 to $68,000 annually depending on experience, complemented by benefits.