Administrative Assistant

About the Role

We are seeking a skilled administrative professional to join a leading financial client in a fast-paced and cooperative environment. This contract position involves delivering extensive administrative assistance to senior management, facilitating smooth daily operations and excellent client support.

Key Responsibilities

• Oversee and coordinate executives' and support team calendars efficiently.
• Organize meetings by securing venues, preparing necessary materials, and managing equipment arrangements.
• Help plan and execute team activities such as events, town halls, and celebrations.
• Create accurate reports, presentations, correspondence, and other documentation on time.
• Handle incoming inquiries from both inside and outside the organization, prioritizing and redirecting appropriately.
• Enhance team communication and collaboration using Microsoft Office tools and Teams.
• Maintain confidential and well-organized filing systems.
• Assist with training and onboarding processes for new employees.
• Work together with other Administrative Assistants and leadership to improve operational workflows.
• Perform special projects and various ad hoc administrative duties as needed.

Required Skills and Attributes

• Excellent verbal and written communication abilities.
• Exceptional organizational skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Teams at an advanced level.
• Capability to work independently while managing several priorities effectively.
• Strong interpersonal skills to build and maintain relationships.
• Effective multitasking and time-management skills.

Preferred Qualifications

• A proactive approach with the foresight to anticipate needs.
• Demonstrated initiative and accountability in handling duties.

Additional Information

BeachHead is an equal opportunity employer endorsing diversity and inclusion without discrimination based on race, color, religion, national origin, gender, age, or disability. The recruitment process may involve automated and AI-supported tools assisting with resume screening, application management, and candidate matching; however, final decisions are made by human recruiters. This posting corresponds to a current or upcoming opening and may be removed once the position is filled.

Compensation

The hourly pay range for this role is CAD 17.60 to 22.38.