Administrative Assistant - Communications (APEC)

Job Overview

This position provides comprehensive administrative support to the Vice President of Communications, APEC, assisting with various communication-related tasks and other duties assigned by management. The role adheres strictly to company policies and procedures to ensure smooth operation within the department.

Key Responsibilities

• Collaborate with APEC Communications teams to prepare important presentations and reports supporting communication initiatives.
• Assist in designing and compiling statistical reports as required.
• Create and maintain shared folders and documents to track team performance efficiently.
• Produce and distribute correspondence, presentations, and related materials for the team.
• Support the Vice President and team with preparation of presentations, reports, and progress updates.
• Manage APEC Communications content in coordination with discipline teams.
• Oversee diaries, schedule appointments, and coordinate meetings for the VP Communications.
• Draft, produce, and sign routine correspondence with managerial approval.
• Arrange venues, agendas, minutes, and logistics for multiple meetings.
• Organize travel and accommodation arrangements for team members.
• Facilitate conference calls and team meetings effectively.
• Maintain organized filing systems with document tracking and retrieval.
• Manage office supplies relevant to the department.
• Handle expense report processing efficiently.
• Attend to meeting minute-taking when requested.
• Monitor and track team vacations and maintain activity report distribution.
• Respond promptly to various information requests and assist with additional management duties as assigned.

Candidate Profile & Requirements

• Exceptional proficiency in English, both written and verbal, is mandatory.
• Thorough knowledge of Marriott International’s key brands, strategies, and lodging products is expected along with a strong administrative background.
• Ability to act independently with keen initiative and minimal supervision.
• Excellent communication skills, including verbal articulation, listening, and writing abilities.
• Strong organizational and time management skills to balance workload effectively.
• Proficiency in using standard office software such as Microsoft Word, Excel, and PowerPoint.
• Experience preparing professional PowerPoint presentations.
• Skilled in customer development, relationship management, and maintaining effective interactions with associates, customers, and owners.
• Adaptability and reliability to meet the changing needs of the business.

About Marriott International

As the world’s leading hotel company, Marriott International offers an enriching, diverse working environment that values unique backgrounds and experiences. The company is committed to equal opportunity employment and the celebration of cultural diversity among its global team members. Marriott fosters an inclusive atmosphere welcoming all candidates regardless of protected characteristics.