Admin Executive

Company Overview

Syngenta Crop Protection is a global leader dedicated to securing food worldwide while advocating sustainable agricultural practices. Headquartered in Switzerland, Syngenta delivers innovative crop protection technologies that help farmers overcome environmental challenges, combining advanced science with digital tools to optimize crop yields and reduce ecological footprint.

Job Role and Purpose

The Admin Executive will provide comprehensive administrative support and coordination services to the India Data & Analytics Team, ensuring internal and external customer satisfaction and timely completion of assigned duties with accuracy. The role includes data organization and management tasks integral to team operations.

Key Responsibilities

• Assist with planning and procuring annual requirements for the Data & Analytics Team.
• Organize and maintain data collected from multiple digital platforms.
• Conduct activities to cleanse data and uphold database integrity.
• Monitor databases to guarantee accuracy and consistency.
• Coordinate cross-functionally with procurement, legal, finance, human resources, and health, safety, and environment teams.
• Manage visitor planning and oversight, including transportation arrangements.
• Supervise daily mail distribution and track receipt of goods.
• Handle timely ordering and invoicing of stationery and site supplies.
• Maintain accurate email distribution lists.
• Organize hire car bookings liaising with Site Services Manager as required.
• Administer and update the company "Who's Who" database.
• Provide general clerical and administrative assistance as needed while ensuring confidentiality of business matters.
• Support other administrative team members and coordinate event management activities.
• Manage lease coordination and liaise with legal teams for agreement sign-off.
• Arrange meetings and maintain meeting logs.

Required Qualifications and Skills

• Strong English communication abilities and interpersonal skills.
• Proficient in data management and fluent in data handling.
• Adaptable to various operational systems and processes quickly and efficiently.
• Highly skilled with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Good negotiation skills with capability to source suppliers and align procurement to company policies.
• Previous experience managing administrative functions in a multi-disciplinary office environment.
• Professional demeanor with a commitment to company representation and personal accountability.
• Customer-oriented approach with confident, courteous coordination skills.
• Strong clerical, organizational, and administrative capability.
• Self-motivated, proactive, adaptable to changing systems and work methods.
• Ability to foster positive internal relationships and exercise good judgment in delegation.
• Educational background in science, commerce, or business administration is advantageous.
• Familiarity with SAP R/3 and experience with contractor and labor management are beneficial.
• Experience in maintaining regulatory and compliance records.

Leadership and Performance Expectations

• Driven to achieve results aligned with company standards.
• Committed to understanding and fulfilling customer needs.
• Manages performance by planning, organizing, and monitoring tasks to deliver excellence.

Challenges and Success Factors

• Exemplary communication skills for establishing and maintaining working relationships promptly and professionally.
• Reliable punctuality and flexibility to accommodate operational needs including coverage during absences.
• Ability to perform a variety of administrative tasks accurately and to a high standard.

Diversity and Inclusion

Syngenta is proud to be an Equal Opportunity Employer. The company is committed to fair recruitment, hiring, training, and promotion practices free from discrimination based on race, color, religion, gender, national origin, age, sexual orientation, marital status, veteran status, disability, or any other legally protected category.