Secretary / Executive Assistant

Role Overview

The Executive Assistant / Secretary position involves delivering comprehensive administrative assistance to senior management, facilitating seamless communication between executives, clients, and employees.

Primary Duties

• Manage executive calendars to coordinate schedules, avoid conflicts, and arrange meetings efficiently.
• Prepare for meetings by setting agendas, collecting relevant materials, transcribing notes, and documenting minutes.
• Serve as a gatekeeper by screening calls, handling emails, and acting as the primary contact point for inquiries.
• Oversee information management through organizing both physical and digital filing systems, drafting reports, and preparing presentation materials.
• Administer financial tasks such as processing expense reports, monitoring department budgets, and managing procurement requests.

Key Responsibility Areas (KRAs)

• Providing executive support and managing time effectively.
• Coordinating meetings and company events.
• Maintaining communication and managing stakeholder relationships.
• Ensuring information security and maintaining confidentiality.
• Enhancing administrative procedures and process efficiencies.