Executive Assistant

About Stone King LLP

Stone King LLP is a driven and purpose-oriented national firm known for its collaborative culture, solid values, and leadership in specialised sectors. The firm prioritises integrity and aims to benefit clients, communities, and employees alike.

Role Overview

The Executive Assistant will deliver high-level, anticipatory administrative support to the Executive Board members to help them effectively execute the firm’s strategic goals. This vital role serves as the primary coordination hub for the Board's activities and necessitates strong organisational skills, discretion, sound judgement, and the ability to manage complex priorities seamlessly. The position is based in Leeds but offers hybrid working options across six office locations.

Key Responsibilities

• Provide proactive, comprehensive executive assistance to Board members, managing their schedules efficiently and prioritising tasks.
• Oversee complicated and frequently changing diaries, optimising meetings and resolving scheduling conflicts to enable effective time management.
• Anticipate upcoming deadlines, demands, and challenges, ensuring priorities are well coordinated.
• Arrange and coordinate internal and external meetings including scheduling, logistical support, agenda formation, and distributing supporting documents.
• Support meetings by taking accurate minutes, maintaining action logs, and ensuring follow-ups are communicated clearly.
• Monitor action items from meetings, tracking progress and ensuring timely completion by relevant parties.
• Organise travel plans, accommodations, and itineraries with a focus on smooth logistics and cost-effectiveness.
• Prepare, draft, and review executive correspondence, presentations, reports, and briefing materials to a professional standard.
• Assist with assembling and managing documentation for Board, Committee, and leadership meetings.
• Act as a key liaison for Board members, fostering relationships internally and with external stakeholders.

Governance and Confidentiality

• Handle sensitive and confidential information with professionalism, discretion, and integrity at all times.
• Maintain precise records, filing systems, and documentation compliant with firm procedures.
• Ensure all documents are prepared, stored, and distributed according to organisational governance protocols.
• Uphold a strong sense of professionalism and confidentiality in all communications and outputs.

Essential Qualifications and Experience

• Demonstrable prior experience in Executive Assistant or senior administrative support roles, preferably assisting senior leaders or board executives.
• Expertise in managing demanding and complex diaries efficiently with a capability to balance competing priorities.
• Proven skill in organising meetings including agenda creation, document preparation, and minute taking.
• Experience managing extensive travel plans, expenses, and general executive administrative functions.
• Excellent written communication skills capable of producing high-quality documents and professional correspondence.
• Strong multi-tasking ability with meticulous attention to detail.
• Autonomous work ethic with initiative and ability to operate independently.
• Proficient use of Microsoft 365 applications: Outlook, Word, PowerPoint, and Teams.
• Familiarity with administrative and governance processes typical in professional services firms.

Highly Desirable Qualifications

• Experience gained within professional services or partnership environments.
• Background in supporting governance or regulatory frameworks.
• Relevant administrative or business support certification.
• Exposure to Board or Committee governance support.

Personal Competencies and Behaviour

• Ability to forge credible, strong relationships with senior stakeholders, colleagues, and external contacts.
• Highly organised with foresight and a proactive mindset.
• Sound judgement and discretion when managing sensitive topics.
• Adaptable communication style tailored to diverse audiences, maintaining professionalism.
• Resilient, adaptable in dynamic, fast-paced environments.
• Takes ownership with accountability and a solution-oriented approach.

Additional Desirable Traits

• Confidence in influencing decisions and constructively challenging when needed.
• Ability to anticipate requirements and propose improvements for workflows.

Diversity and Inclusion

Stone King is committed to fostering an inclusive atmosphere where individual differences are respected and everyone is empowered to flourish. The firm holds commitments as signatories of various equality and mindfulness charters and pledges, including disability confidence. They guarantee interviews for candidates declaring disabilities who meet minimum role criteria and provide reasonable accommodations throughout recruitment.

Benefits

• Competitive salary with profit share scheme.
• Cycle to work program.
• Private medical insurance coverage.
• Life insurance valued at four times the salary.
• Pension plan participation.
• 28 days annual leave plus statutory UK holidays.
• One additional day dedicated to corporate social responsibility activities each year.

Application Information

Applications are encouraged promptly as vacancies may close early once enough suitable applications are received. The deadline to apply is 24 July 2026.

Recruitment Policies

Stone King LLP practices equal opportunity employment and strives to avoid discriminatory decisions in all employment processes. Recruitment agencies should not forward unsolicited candidate CVs as the firm reserves the right to contact candidates directly and decline agency terms.