Agent Assistant - Film/TV

Position Overview

We are looking for a well-organized and proactive Agent Assistant to join a busy TV and Film agency on a short-term basis. This role offers an excellent chance to gain substantial practical experience in a dynamic, creative setting, with the potential for future cover opportunities.

Primary Responsibilities

• Handling client enquiries promptly and professionally.
• Managing the client email inbox efficiently.
• Generating invoices; familiarity with Bradbury Phillips software is advantageous but not mandatory.
• Monitoring and tracking invoices to ensure timely payments.
• Following up on overdue payments from clients.
• Setting up and maintaining automated client email responses.
• Updating the agency’s website as required.
• Producing and scheduling social media content.
• Composing pitch documents including toplines, biographies, and emails.
• Providing assistance with various office duties, such as mail runs, greeting visitors, answering calls, and maintaining kitchen areas.
• Updating client diaries regularly.
• Distributing call sheets and travel documents to clients.
• Sending contracts via DocuSign, tracking their progress, and organizing completed agreements.

Candidate Requirements

• Immediate availability with no required notice period.
• Previous experience in an administrative or assistant capacity; experience in an agency or the entertainment sector is preferred but not mandatory.
• Excellent organizational skills with close attention to detail.
• Ability to juggle multiple tasks and prioritize effectively, especially under pressure.
• Confident and professional telephone communication skills.
• Proficiency in Microsoft Office suite including Word, Excel, and Outlook.
• Discreet, dependable, and capable of handling confidential information appropriately.
• A genuine enthusiasm and interest in the TV and Film industries.

Additional Information

Start Date: As soon as possible

Duration: 2 weeks with the possibility of further cover work following this period.

The employer values diversity and actively encourages applicants from under-represented groups to apply, emphasizing equality, diversity, and inclusion in its recruitment process.