Junior Executive Assistant - Executive Office, Dubai

About the Role

Our client, a leading global investment fund based in Dubai, is seeking a highly organized and proactive Junior Executive Assistant to support the Executive Assistant to the CEO. This position requires someone who can handle a dynamic, fast-paced environment where no two days are the same, managing a blend of business and private responsibilities with professionalism, discretion, and meticulous attention to detail.

The role is office-based, Monday to Friday from 11am to 8pm with some flexibility. It offers a unique opportunity for exposure to senior leadership, private office operations, and executive support.

Key Responsibilities

• Assist the Executive Assistant to the CEO in various administrative and organizational tasks
• Manage calendar appointments, scheduling, and coordinate meetings efficiently
• Oversee inbox management, follow-ups, and maintain administrative order
• Prepare documents, spreadsheets, reports, and trackers as required
• Coordinate travel arrangements including itinerary preparations
• Maintain digital and physical filing systems
• Handle courier logistics, deliveries, and personal errands
• Support management of private residences and household operations
• Liaise with contractors, suppliers, maintenance teams, and service providers
• Coordinate property maintenance, repairs, installations, and servicing
• Obtain supplier quotations and maintain vendor relationships
• Assist with personal shopping, gift procurement, and lifestyle-related requests
• Manage inventories of household and operational supplies
• Support office operations, facilities management, and hospitality arrangements
• Assist with event planning, special projects, and ad hoc initiatives
• Follow up with external vendors to ensure timely delivery and execution
• Maintain confidentiality and handle sensitive information with utmost discretion

Candidate Requirements

• Prior experience as a Personal Assistant, Executive Assistant, or Team Assistant within a professional or luxury service environment
• Exceptional attention to detail and commitment to high standards
• Ability to manage multiple competing priorities calmly and effectively
• Proactive approach with ability to anticipate needs independently
• Strong written and verbal communication skills
• Collaborative team player mentality with readiness to engage hands-on
• Excellent organizational and time management abilities
• Proficiency in MS Office and Outlook applications
• Comfortable working in a high-pressure, fast-paced setting
• Native or bilingual English proficiency is required