Office Boy / Peon

About the Role

We are seeking a diligent Office Peon / Office Assistant to join our administrative team located at our Mumbai Head Office and Pune Branch. This role reports directly to the Office Manager or Admin Manager and plays a key part in maintaining office functionality and providing support to staff and visitors.

Key Responsibilities

• Ensure the office, reception, and communal spaces remain clean and orderly at all times.
• Prepare and serve tea, coffee, water, and refreshments to employees and guests upon request.
• Manage office errands including trips to the bank, courier services, post office, and handling stationery or document dispatch and collection.
• Safely collect and deliver official documents such as letters, bills, and cheques.
• Support the Accounts and Admin teams by assisting with processes such as photocopying, scanning, printing, filing, and handling basic documentation.
• Organize and maintain office files, stationery inventory, and supply levels.
• Monitor necessities for stationery and pantry, notifying the Admin or Office Manager of low stock.
• Assist staff during meetings and visits by arranging seating, documents, and refreshments.
• Welcome visitors and guide them to the appropriate personnel.
• Liaise with courier and delivery staff, keeping records of all incoming and outgoing documents.
• Help maintain office equipment and promptly report any malfunctions.
• Support project or site teams with document transfers and other related office tasks when requested.
• Carry out other reasonable duties assigned by management to ensure smooth office operations.

Candidate Profile

• Demonstrates honesty, punctuality, and responsibility.
• Exhibits good manners and professionalism in all interactions.
• Possesses basic literacy skills in Marathi or Hindi; foundational English is advantageous.
• Capable of handling confidential documents with discretion.
• Willing and able to undertake local travel to fulfill office duties.
• Has basic familiarity with mobile phone applications such as WhatsApp and with photocopying and scanning equipment.