Administrative Officer

Overview

This role requires fluency in English and demands the work to be performed entirely on-site in Dartmouth, Nova Scotia, Canada. Relocation expenses will not be reimbursed by the employer. The position involves functioning within a business or industrial setting.

Education and Experience

• Completion of a college, CEGEP, or equivalent diploma or certificate program lasting between three months and less than one year.
• Between two to three years of relevant professional experience.

Key Responsibilities

• Assess and review newly implemented administrative processes to ensure alignment with organizational standards.
• Set priorities for work assignments and guarantee adherence to procedures and deadlines.
• Conduct general administrative tasks for the establishment.
• Manage policies and procedures concerning records release in accordance with government access and privacy legislation.
• Coordinate and organize office-related services including accommodation, relocation support, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
• Support preparation of operating budgets and maintain control over inventory and budgeting.
• Collect data and prepare regular and special reports, manuals, and correspondence.
• Supervise office administrative procedures to ensure efficiency and compliance.
• Plan and monitor budgets and expenditures effectively.
• Oversee and coordinate teams including technicians, technologists, analysts, administrative personnel, and engineers.

Additional Information

Security and Safety: A criminal background check will be required for employment.

Work Environment and Physical Demands: The role is situated in a fast-paced environment requiring the ability to work under pressure and meet strict deadlines while maintaining meticulous attention to detail.

Personal Attributes

• Strong interpersonal and communication skills.
• Adaptability and flexibility in managing changing demands.
• Well-organized with a high level of reliability and dependability.
• A proactive team player demonstrating initiative and client-focused behavior.
• Precision and accuracy in performing tasks.