Secretary / Executive Assistant

About Integra

Integra Facility Management is a rapidly expanding Integrated Facility Management company based in South India. Serving premium residential, corporate, and industrial clients, Integra is gearing up for a PAN-India expansion and aims to develop a top-tier leadership team to innovate within the technology-driven facility management sector.

Role Overview

The Executive Assistant will work closely with the Founder & CEO, facilitating strategic projects, business operations, recruitment, sales, marketing, technology, and market expansion efforts. This dynamic position offers exposure to a fast-paced startup environment, problem-solving challenges, and ownership opportunities.

Key Responsibilities

• Organize and manage the Founder & CEO's calendar, including meetings, travel, and priority scheduling.
• Create presentations, reports, proposals, meeting minutes, and various business documents.
• Liaise with senior teams across Sales, Operations, HR, Finance, and Technology for coordination.
• Monitor critical projects and financial metrics such as profit and loss to ensure deadlines are met.
• Ensure accountability by following up on action items across different departments.
• Support business development efforts, client interactions, and strategic partnerships.
• Assist in organizing events, leadership meetings, and corporate communications.
• Maintain confidentiality and exhibit professionalism in handling sensitive information.

Candidate Profile and Requirements

• Possess a bachelor's degree in any discipline.
• Have 2 to 5 years' experience in roles like Executive Assistant, Business Associate, Chief of Staff, or Project Coordinator.
• Exhibit strong communication, presentation, and documentation abilities.
• Demonstrate proficiency in Microsoft Office suite, ChatGPT, and AI-powered productivity tools.
• Be highly organized with keen attention to detail.
• Capable of multitasking and performing effectively under pressure.
• Show proactive initiative and ownership mentality.
• Flexibility to work beyond standard office hours when necessary.
• Willingness to travel for business meetings and events.

Why Join Integra?

• Accelerated career development with hands-on business exposure.
• Opportunity to contribute to establishing a PAN India operation.
• Gain knowledge across strategy, sales, operations, finance, technology, and leadership domains.
• Performance-based incentives and defined career growth paths.
• A high-achievement focused culture that values innovation and continuous learning.