Project Administrator - City Waters

About the role

Tauranga City Council is seeking a Project Administrator to support the City Waters team in delivering important infrastructure projects across Tauranga. This position is ideal for someone who enjoys staying organised, keeping work on track, and making day-to-day tasks easier for a busy project team.

The role is varied and practical, involving close collaboration with Project Managers and the Programme Manager. You will help coordinate documents, meetings, actions, reporting, financial administration, and general team support so projects can progress smoothly and efficiently.

If you are detail-focused, dependable, and enjoy being the person a team can rely on for administrative support, this could be a strong match.

Key responsibilities

• Maintain orderly project documentation, email records, correspondence, and registers.
• Prepare meeting agendas, capture minutes or review AI-generated minutes, and track follow-up actions.
• Assist with communication activities such as mail merges, letter distribution, and engagement registers.
• Create and organise project and contract folders, templates, and key reference information.
• Support project reporting, checklists, and gateway documentation.
• Assist with purchase orders, invoices, accruals, contract forms, and monthly financial updates.
• Help with contract setup in SAP, variations, supplier details, and approval/sign-off processes.
• Handle practical administration such as room bookings, catering, PPE, training bookings, and general coordination tasks.
• Provide day-to-day support that helps project managers work efficiently and stay across key details.

Skills and experience needed

You do not need to know everything from the outset, but you should be organised, proactive, and ready to get involved.

• Background in administration, project support, or coordination.
• Strong accuracy and confidence using documents, spreadsheets, and workplace systems.
• Clear communication skills and a helpful, follow-through mindset.
• Ability to manage several tasks at once while keeping an eye on detail.
• Practical attitude and willingness to learn project processes and systems.
• Experience in infrastructure, construction, local government, or a project-based environment would be helpful, though not essential.

About Tauranga City Council

Tauranga City Council is one of the city’s major employers and is focused on attracting talented people who are passionate about community outcomes. The organisation aims to provide a workplace where people feel supported and valued.

Benefits

• 5 weeks of annual leave.
• Flexible working hours.
• Work-from-home options.
• Career development opportunities.

How to apply

Applications must be submitted online; email applications cannot be accepted. For role-specific questions, you may contact Neill Raynor at Neill.raynor@tauranga.govt.nz.

Applications close on Tuesday 30th June.

Additional information

• Tauranga City Council is committed to building a diverse workforce that represents the communities it serves and encourages applications from people of all backgrounds, including people living with disabilities.
• If you need support or adjustments during the recruitment process, contact the Talent Acquisition team at recruitment@tauranga.govt.nz.
• Applicants must have the legal right to live and work in New Zealand.
• Unsolicited contact or applications from recruitment agencies will not be accepted, and no fees or commissions will be paid for such contact.