Personal Assistant - Online Safety Commission

Role Overview

The Online Safety Commission seeks a proactive and well-organized Personal Assistant to provide secretarial and administrative assistance to the Commissioner. This role is essential in maintaining seamless daily functions across the Commission by collaborating closely with various teams to coordinate schedules, manage logistical needs, and support the execution of Commission programs and initiatives.

Key Responsibilities

• Manage and support the daily scheduling and diary planning for the Commissioner and other senior stakeholders, including workload forecasting.
• Gather agenda topics from relevant division parties, and prepare and distribute meeting agendas and materials in advance.
• Collaborate with team members to deliver efficient operational support including organizing filing systems, procuring and maintaining office equipment, booking meeting spaces, processing payments, travel coordinating, budgeting, and compiling progress reports.
• Serve as primary contact for new employees during onboarding logistics and assist outgoing staff with exit clearance procedures.
• Provide assistance and logistical coordination for events and programs facilitated by the Division.

Required Qualifications and Skills

• Minimum of 4 years experience in office administration and management support roles.
• Strong organizational skills with a proven ability to meet deadlines independently.
• Adaptability and flexibility within fast-paced working conditions.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office suite and quick aptitude for learning specialized software.
• Demonstrated team collaboration skills.