Office Admin Assistant Manager - MIS and Accounts

About the Role

Rai Automobile and Machinery, an authorized dealer of Ashok Leyland, is looking for a versatile Office Administrator and Service Coordinator based at Ayodhyabypass, Bhanpur, Karond in Bhopal. This full-time position involves overseeing office operations, performing data entry tasks, and managing coordination of commercial vehicle servicing.

Primary Responsibilities

• Organize and schedule vehicle maintenance appointments, monitor service records, and communicate updates effectively to fleet customers.
• Maintain accurate data entry of job cards, customer information, and available spare parts using Ashok Leyland's dealer software system.
• Handle daily administrative tasks including managing paperwork, responding to phone inquiries, welcoming visitors, and managing billing and invoicing processes.
• Generate and deliver regular reports on service activities and overall performance to management on a daily, weekly, and monthly basis.

Required Qualifications and Skills

• Minimum educational qualification of Higher Secondary or Graduate level with applicable work experience.
• Strong computer skills, particularly with MS Excel, MS Word, and basic internet usage.
• Prior experience within an automotive dealership, service center, or vehicle workshop environment is strongly preferred.
• Effective verbal and written communication skills to liaise smoothly with customers and mechanics.
• Detail-oriented, capable of managing multiple tasks simultaneously, and committed to punctuality.

Additional Information

The role demands proactive involvement in multi-dimensional office and service operations requiring keen attention to both administrative and technical details.