Legal Administrative Assistant

Role overview

A Manhattan-based law firm is looking for a Legal Administrative Assistant to support its team with day-to-day administrative and legal office tasks. The position requires prior law firm experience and hands-on familiarity with Aderant billing software. The schedule is hybrid, with four days in the office and one day working remotely.

Schedule and compensation

The role follows a 9:30 AM to 5:30 PM workday. Compensation is offered as an $80,000 to $105,000 base salary, with overtime pay and bonus eligibility.

Key responsibilities

• Oversee detailed calendars, arrange meetings, and help coordinate appointments with clients.
• Handle timekeeping, expense reimbursement records, and billing support work in line with internal firm processes.
• Draft engagement letters, memoranda, reports, and other documents used in legal practice.
• Support the preparation and organization of materials for client meetings and presentations.
• Keep both digital and paper client records updated and stored according to firm requirements.
• Manage the signing process for documents and follow through on required approvals and signatures.
• Maintain benefit plan files and related records in an organized manner.

Candidate requirements

• A BA degree or an equivalent combination of education and experience is acceptable.
• Between 3 and 5 years of administrative experience in a law firm is required.
• Experience or familiarity with employee benefits, retirement plans, or similar legal practice areas is advantageous.
• Strong command of Microsoft Office tools, especially Word, Outlook, Excel, and PowerPoint, is needed.
• Excellent organization, time management, and verbal/written communication abilities are essential.
• The ability to juggle multiple priorities, stay on deadlines, and work with limited supervision is important.
• The candidate must demonstrate professionalism, good judgment, discretion, and the ability to protect confidential information.

Additional notes

Knowledge of Aderant billing software is mandatory for this position.