Executive Assistant to Chief Executive Officer

Position Overview

Cambridge Educational Institute is hiring a seasoned Executive Assistant to support the Chief Executive Officer (CEO) in Abu Dhabi. This full-time, onsite position demands exceptional English communication skills, with confident telephonic interaction across diverse stakeholders. A good understanding of HR practices is essential. The ideal applicant is proactive, digitally proficient, and adept at leveraging AI technologies to enhance executive functions and operational workflow.

Key Responsibilities

• Exclusively manage the CEO's schedule, ensuring productive use of time and prioritization of tasks.
• Prepare executive briefings, dashboards, presentations, and analytical reports to support strategic initiatives.
• Monitor and track progress on company-wide strategic projects, ensuring alignment across departments.
• Resolve scheduling and operational challenges proactively to facilitate smooth executive operations.
• Contribute to strategic planning processes and follow through on CEO instructions.
• Implement AI tools such as ChatGPT and Microsoft Copilot to draft communications, summarize meetings, automate repetitive tasks, and analyze data for meaningful insights.
• Maintain organized digital filing and document management systems for quick retrieval and efficiency.
• Act as the communication nexus between the CEO and senior leadership, board members, governmental organizations, investors, strategic partners, and external consultants, ensuring discretion and timely follow-ups.
• Handle high-level correspondence, prepare speeches, talking points, and briefing materials, while managing incoming communication with strict confidentiality.
• Organize executive meetings, prepare agendas, take minutes, track action items, and coordinate complex travel arrangements locally and internationally.
• Oversee execution of CEO directives across divisions, coordinate cross-functional projects, and assist with budgeting and expense monitoring.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related discipline.
• Minimum of 5 to 7 years supporting CEOs or other C-suite executives, ideally in a group or multi-entity organizational context.
• Proven experience with corporate governance and executive-level reporting.
• Demonstrated proficiency with AI platforms and digital productivity tools.
• Advanced skills in Microsoft Office Suite (PowerPoint, Excel, Outlook) with familiarity of CRM, ERP, and reporting software considered advantageous.
• Excellent command of English; Arabic knowledge is beneficial.
• Essential HR knowledge to support related duties effectively.

Core Competencies and Personal Traits

• Strong strategic thinking and well-developed executive judgment.
• Adaptability to digital tools and AI literacy.
• Highest levels of discretion, confidentiality, and ethical conduct.
• Exceptional organizational, prioritization, and stakeholder management skills.
• Analytical mindset with the ability to interpret data and generate insightful reports.
• Resilience under pressure, proactive problem solving, and solutions focus.
• Technologically savvy, detail-oriented, calm, composed, and trustworthy.

Challenges and Work Environment

• Direct involvement in high-level strategic decision-making processes.
• Working within a fast-paced, confidential, multi-stakeholder environment requiring seamless coordination.
• Blending traditional executive support with advanced digital and AI-driven tools.
• Onsite role located in Abu Dhabi requiring presence for comprehensive executive assistance.