Executive Assistant

Job Overview

We are seeking a skilled Executive Assistant to deliver thorough administrative and organizational support to senior leadership within our company located in Jeddah, Makkah, Saudi Arabia.

Key Responsibilities

• Provide specialized administrative assistance and manage the daily agendas of senior executives efficiently.
• Schedule and coordinate meetings, prepare detailed agendas, document minutes, and monitor follow-up actions diligently.
• Handle all professional communication via emails, phone calls, and correspondence, ensuring confidentiality and politeness.
• Develop presentations, reports, and official business documents to support executive functions.
• Arrange business travel including flights, lodging, itineraries, and associated expense reporting.
• Facilitate effective communication between internal departments and external contacts to maintain seamless operational workflows.
• Oversee executive priorities, projects, and deadlines, ensuring all are met promptly.
• Maintain organized electronic and physical filing systems for easy retrieval of information.
• Undertake additional administrative tasks and executive support responsibilities as assigned.

Qualifications and Skills Required

• Bachelor's degree preferably in Business Administration or a related discipline.
• Demonstrable experience as an Executive Assistant or in a comparable administrative capacity.
• Exceptional organizational skills with the ability to multitask and manage time effectively.
• Highly proficient in both written and spoken Arabic and English communication.
• Skilled user of Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Trustworthy in handling confidential data with high professionalism and discretion.
• Detail-oriented with strong analytical and problem-solving abilities.
• Capable of working autonomously, prioritizing assignments, and thriving in high-pressure environments.
• Professional with excellent interpersonal abilities and coordination skills.