Document Controller

Role overview

Egis Canada is looking for a Document Controller to help support active transportation and infrastructure projects across Ontario. In this role, you will be the person ensuring technical files, drawings, and project correspondence are properly managed so teams always have reliable, current information to work with.

The position is well suited to someone who enjoys structured work, accuracy, and supporting complex projects from behind the scenes. You will work with engineers, contract administrators, and other project stakeholders to keep documentation moving smoothly across different systems and disciplines.

This opportunity also provides exposure to engineering documentation practices, quality standards, and project administration within major infrastructure initiatives.

Key responsibilities

• Oversee the full document control cycle, including registering, uploading, sending, and monitoring technical documents, drawings, and commercial correspondence.
• Check that document records remain accurate and follow internal procedures as well as required quality standards.
• Coordinate the movement of documents within the organization and with outside project partners.
• Locate and share files for team members working across multiple disciplines.
• Create and maintain digital workflows that help improve document submission and approval processes.
• Track document quality and address any gaps, inconsistencies, or workflow problems before they become issues.
• Prepare occasional status reports covering documentation progress and outstanding deliverables.
• Carry out additional administrative and project-support duties as needed.

Requirements

• A university degree or college diploma in Business Administration, Engineering, or a closely related field.
• At least 3 years of experience supporting engineering or construction projects.
• Working knowledge of document control practices and a solid understanding of quality and compliance expectations.
• Hands-on experience with collaboration and document management platforms such as SharePoint, ProjectWise, Aconex, Unifier, or similar tools.
• Strong communication skills, along with good organization and problem-solving ability.
• A proactive, self-directed mindset and a team-focused approach that supports process improvement.

Why this role stands out

You will be joining a company that works on more than 50 infrastructure projects each year with a team of over 200 professionals in Canada. The role gives you a meaningful part in keeping project information accurate, accessible, and compliant, which directly supports successful delivery.

You can also expect opportunities to expand your experience in project administration, quality systems, and information management while contributing to important transportation and infrastructure work in Ontario.

Additional information

Egis Canada is an equal opportunity employer and offers a competitive salary and benefits package to candidates whose experience aligns with business needs. The final salary offered may be higher than the advertised range depending on education, qualifications, certifications, experience, skills, location, performance, and organizational requirements.

Applications from people with disabilities are welcomed, and accommodations can be provided during all stages of the selection process upon request.

This position is eligible for a referral bonus under the company’s referral program. If referred by an employee, you should include that employee’s name when submitting your application.

Egis also states that it uses AI in its recruitment process under strict ethics and compliance standards, aligned with its values of being a Responsible Company, a People First Company, and a Creative Company.