Executive, Procurement

Job Overview

The Procurement Executive plays a vital role in supporting the organization's projects by handling the complete procurement lifecycle. This involves understanding end-user and project needs, sourcing the correct items adhering to specifications and budget, and ensuring timely delivery to facilitate smooth project progression.

Primary Responsibilities

• Handle purchase requests, shortlist suitable vendors, analyze prices and products, and negotiate favorable terms and conditions.
• Prepare and issue Purchase Orders (POs).
• Track PO status and accelerate delivery as needed.
• Facilitate technical clarifications and organize meetings between vendors and end-users.
• Participate in project discussions with the engineering team.
• Secure necessary documentation for purchased items, such as product certificates, test reports, and type approvals.
• Coordinate with shippers, freight forwarders, and warehouse teams to manage shipments.
• Compile monthly reports detailing procurement costs.
• Collaborate with finance and vendors to resolve discrepancies in POs and invoices.
• Maintain a comprehensive price database of goods and services.
• Build and nurture relationships with vendors and industry stakeholders.
• Manage vendor pre-qualification and conduct ongoing performance evaluations.
• Ensure all procurement activities comply with ethical standards.
• Undertake other responsibilities as assigned.

Qualifications & Skills

• Possess a Diploma or Degree in Engineering, Project Management, or related fields.
• Minimum of 3 years' experience in purchasing, product sourcing, and expediting.
• Proficient with MS Office applications.
• Familiarity with SAP or other ERP systems is advantageous.
• Experience or knowledge in Oil & Gas, Marine, or Construction sectors with vendor understanding adds value.
• Strong team player attitude with eagerness to learn.
• Positive demeanor and excellent interpersonal skills.
• Capable of working independently and collaborating effectively across different levels and cultures.

Education

Completed Bachelor's degree in Engineering or Project Management.