Executive Assistant/Coordinator

Role Overview

The Executive Assistant/Coordinator will play an essential role within the Cantor Fitzgerald Securities: HR - Global Management team by providing high-level support to the CHRO. This position involves contributing strategically to the HR department's direction while ensuring day-to-day operations and project management run smoothly.

Key Responsibilities

• Maintain the CHRO's calendar by scheduling meetings and organizing travel plans efficiently.
• Handle incoming email correspondence proactively by drafting replies and prioritizing important tasks.
• Prepare meeting agendas, develop presentation materials, and record minutes, ensuring timely follow-ups.
• Act as an intermediary to facilitate communication between the CHRO and various stakeholders.
• Oversee project timelines and deliverables, ensuring coordination across functions.
• Organize and manage documentation related to projects for easy and quick retrieval.
• Create high-quality PowerPoint presentations tailored for executive-level meetings.
• Support data tracking and prepare reports using Excel, including basic dashboard creation.
• Assist with internal communications and reporting as needed.
• Identify opportunities to enhance processes by leveraging AI tools and improving productivity.

Qualifications and Skills

• More than five years of experience supporting senior executives, ideally within HR or corporate environments.
• Proven abilities in project coordination with experience handling cross-functional initiatives successfully.
• Advanced skills in Microsoft Office applications, especially Outlook, PowerPoint, Excel, and Word.
• Outstanding organizational skills with capability to juggle multiple priorities while maintaining attention to detail.
• Strong verbal and written communication skills, with the ability to handle confidential information discreetly.
• Proactive, solution-focused attitude paired with solid problem-solving skills.
• Familiarity or enthusiasm for utilizing AI and automation to optimize workflows.
• Comfort working in a fast-paced setting and adapting quickly to changing demands.
• Excellent interpersonal skills and a collaborative approach.
• Genuine desire to contribute strategically within HR leadership.

Compensation

The annual salary for this role ranges from $100,000 to $130,000.

About Cantor Fitzgerald

Cantor Fitzgerald L.P. has been a leader in global financial services since 1945, with over 16,000 employees. The firm is a respected investment bank serving more than 5,000 institutional clients globally, known for expertise in fixed income, equity capital markets, investment banking, SPAC underwriting, PIPE placements, and commercial real estate. Their broad business portfolio also includes Prime Brokerage and Asset Management among others.

With offices in over 30 global locations, Cantor Fitzgerald operates trading desks in every major financial center worldwide. As a private partnership on Wall Street, the company emphasizes long-term value, strong client relationships, agility in addressing complex challenges, and a culture attracting high-achieving talent.