Administrative Support Assistant

Role Overview and Responsibilities

The Administrative Support Assistant position involves performing a variety of clerical and administrative tasks essential to the smooth functioning of the school’s operations within the Department of War Education Activity (DOWEA) at Camp Lejeune, NC. Key duties include managing student registrations, attendance records, academic and tuition data, preparing reports, and serving as the custodian for school property and supplies.

• Handle student registration processes including assembling registration packets containing schedules, handbooks, regulations, health forms, and other required documentation.
• Record and update student data such as grades, attendance, tuition, and transfers using automated systems.
• Prepare necessary reports for school administration and other personnel as needed.
• Maintain an ongoing inventory of non-expendable property and durable supplies, ensuring proper records and identifying equipment needing repairs.
• Log all supply transactions in an automated system with appropriate filing for audit trails.
• Manage the school calendar, scheduling staff appointments and maintaining attendance, time, and leave records.

Employment Conditions and Qualifications

Candidates must meet specific federal employment standards including proof of U.S. citizenship, compliance with Selective Service where applicable, direct deposit of pay, and may be subject to a one-year probationary period and suitability determination through background checks. The role requires a Tier 1 (T1) investigation with Childcare Checks due to interaction with minors under 18 years.

Eligible applicants are strictly those falling under designated federal employment authority categories including current DOWEA or DoW civilian employees, members covered by various federal employment programs, and veterans’ preference categories.

Experience and Educational Requirements

Applicants must fulfill one of the following qualification pathways:

• For GS-05 level: One year of specialized work experience involving data entry with automated systems, supply inventory management, and correspondence preparation typical of lower-grade federal positions.
• For GS-06 level: One year of specialized experience in preparing reports using automated systems, managing supply tracking and ordering, office calendars, and staff personnel records related to attendance and payroll.
• Alternatively, four years of education beyond high school from accredited institutions in relevant business, secretarial, or technical fields can meet requirements.
• A combination of education and experience may also be applied provided the computed total equals or exceeds 100% of required qualifications.

Note that for the GS-06 level, experience alone is mandatory with no substitution permitted. There are also time-in-grade requirements for candidates with prior federal employment at related GS levels.

Additional Details

• The job entails some physical activity including walking, bending, standing, and lifting up to 40 pounds, including above shoulder height tasks and vehicle loading/unloading.
• Foreign educational credentials must be evaluated for U.S. equivalency by recognized organizations.
• The position is part of a bargaining unit and subject to Department of Defense placement and selection policies.
• Multiple vacancies may be filled. Management may appoint at various grade levels, with promotional opportunities for selected employees.
• A one-year probationary period may be instituted based on agency evaluation of fitness and performance.
• Reasonable accommodations for disabilities are available upon request with proper documentation.
• Applicants should be dedicated to enhancing federal government efficiency and uphold constitutional values.