Administrative Assistant

Overview

Strategic Staffing Solutions is announcing a contract position for an Administrative Assistant located in Columbus, OH. This role requires onsite presence and is intended for candidates eligible to work under a W2 arrangement; C2C engagements are not permitted. Visa sponsorship is available. Hourly compensation ranges from $20 to $25.

Role Summary

The Community Engagement Administrative Assistant will provide critical operational and clerical support related to Community Engagement initiatives. Responsibilities include managing grant and corporate contribution workflows, addressing inquiries from stakeholders, maintaining precise records, aiding in reporting efforts, cleaning up data, and handling various administrative tasks.

Key Responsibilities

• Manage the lifecycle of foundation grant and corporate contribution workflows according to predetermined review, approval, and payment protocols.
• Operate grants management software, CRM tools, and payment processing platforms effectively.
• Oversee grant applications, sponsorship solicitations, and inquiry intake processes.
• Monitor submission progress and generate workflow status reports.
• Ensure the correct and compliant processing of grants and contribution payments.
• Draft and send routine communications such as declination letters and standard responses.
• Maintain comprehensive, accurate records of grants, nonprofits, contacts, and other related activities.
• Track workflow to guarantee timely review, approvals, and payments.
• Address standard system and procedural questions from internal teams.
• Provide assistance to applicants and grantees regarding submissions, payment updates, and resolve technical issues when possible.
• Refer complex or policy-related matters to appropriate personnel.
• Offer professional customer service while safeguarding confidentiality.
• Support data management by cleaning up and maintaining databases.
• Review and update records for organizations, contacts, grants, and contributions regularly.
• Identify and flag duplicates, incomplete, or inconsistent data for corrective follow-up.
• Export, prepare, and disseminate standardized reports using established templates.
• Aggregate data for grant, contribution, and request status reporting and facilitate recurring reports.
• Organize files, maintain templates, and manage reference materials methodically.
• Provide administrative assistance for meetings, communications, and special initiatives.
• Engage professionally with both internal colleagues and external stakeholders.

Qualifications

• Completion of high school diploma or equivalent is mandatory.
• Preference given to candidates holding an Associate's or Bachelor's degree in Business Administration, Nonprofit Management, Communications, Public Affairs, or related disciplines.
• At least three years of relevant experience in administrative roles, customer support, data entry, grants management, nonprofit sector, or corporate philanthropy.
• Proficient use of Microsoft Excel, Outlook, Word, Teams, and other Microsoft Office suite applications.
• Capability to quickly learn and utilize grants management systems, CRM platforms, payment processing software, and other internal tools.
• Exceptional attention to detail and accuracy in record-keeping.
• Ability to adhere to deadlines effectively.
• Strong written and oral communication abilities.
• Professional communication skills for interaction with internal business partners and external nonprofit groups.
• Excellent organizational and multitasking skills with minimal supervision.

Additional Information

This contract position is required to be onsite in Columbus, Ohio, with a duration of at least 12 months. Candidates must be W2 employees; no contract-to-contract arrangements are accepted. Visa sponsorship is offered for eligible applicants. The company explicitly advises caution against scams and notes that no payment is requested during onboarding.