Purchasing Assistant

Role overview

Millennium Hotel and Conference Centre Gloucester London is looking for a Purchasing Assistant to support stock control across food, beverage, and other hotel supplies. The role focuses on overseeing ordering, receiving, and distribution of items, while working closely with management teams in both F&B and non-F&B departments across the properties. A key part of the job is making sure company procedures are followed and targets are achieved.

About the hotel

Millennium Gloucester Hotel London Kensington is a 4-star deluxe property located in the centre of Kensington, just a short walk from Gloucester Road Underground station. The hotel offers 610 guest rooms and a wide range of dining options, including Humphrey's Café & Bar, South West 7, and the Bombay Brasserie.

The property also includes the Millennium Conference Centre, which provides flexible spaces for events, including 26 function rooms spread across 1,600m2 and capacity for up to 600 delegates. The conservatory can host up to 300 guests and includes palm trees, a piano, a private bar area, and a dance floor.

About the group

Millennium Hotels and Resorts operates more than 120 hotels around the world. Across Europe, the group has 21 hotels in prime destinations with easy access to major attractions and business centres.

The group’s hotels are organised into four collections: Leng's Collection, M Social Collection, Millennium Collection, and Copthorne Collection. Each collection has its own style and brand identity designed for different guest profiles.

Key duties

• Oversee the daily running of the goods receiving area and the team assigned to it.
• Handle the day-to-day work of the cellar and dry stores, including raising orders, issuing stock, and receiving deliveries.
• Update stock transfer records in MPS every day.
• Follow up with suppliers regarding missing deliveries or goods received incorrectly.
• Make sure supplier credit notes are secured and entered without delay.
• Respond to invoice-related questions raised by Head Office.
• Ensure crates, gas cylinders, kegs, bottles, and similar items are stored correctly and collected regularly.
• Keep filing systems neat, organised, and up to date.
• Escalate maintenance needs to the Engineering department and inform the Cost Controller.
• Carry out routine stock checks across all F&B outlets.

Benefits

• Social events, wellbeing support, and team activities
• Learning and development opportunities
• Optional cash health plan cover
• Pension salary sacrifice scheme
• Career progression and salary review opportunities
• Interest-free season ticket loan scheme
• One fully paid volunteer day each year, separate from annual leave
• Complimentary meals prepared by the hotel chefs
• Holiday allowance that increases with length of service
• Worldwide accommodation discounts and 50% off food and beverage outlets
• Life assurance
• Recommend-a-friend scheme

Additional information

This role requires close coordination with both F&B and non-F&B teams, strong control of inventory movement, and timely handling of supplier and invoice issues. It also involves maintaining storage standards and supporting operational continuity through regular stock checks and maintenance reporting.