Project Coordinator

Position Overview

We are looking for a meticulous Project Coordinator to become a vital member of our Services Operations team. This role involves managing financial reporting and revenue monitoring for multiple business divisions, guaranteeing precise forecasting and prompt revenue acknowledgment. It offers a high-profile position with opportunities for leadership advancement within the company.

Key Responsibilities

• Oversee project planned completion dates and assist in automating revenue tracking and reporting processes
• Examine revenue data from enterprise systems such as Oracle, SAP, and BFS, guiding Order Entry and Scheduling teams accordingly
• Manage work order administration, budget control, and scheduling across various service teams including Power Services, ASCO, and Secure Power
• Prepare service quotations and facilitate the conversion of purchase orders across business units
• Take charge of delivering revenue and finance reports to essential stakeholders
• Set work priorities ensuring that materials, labor, and resources are appropriately scheduled
• Act as the main point of contact between service personnel, internal teams, customers, and subcontractors
• Inform customers and related teams of any scheduling conflicts, delays, or changes
• Assist management in resolving system issues affecting revenue recognition
• Coordinate with Warranty and Advanced Software teams to support accurate forecasting and seamless execution
• Monitor gross margin performance and implement corrective measures when necessary
• Participate actively in weekly operational meetings to discuss project challenges, backlog, forecasting, work-in-progress, and resource management

Required Qualifications

• 2 to 3 years of experience in service order administration, project coordination, or order management roles
• Competence with Office365 applications (Excel, Word, Outlook, Teams), Adobe Acrobat, and enterprise business systems
• Experience with Salesforce, Oracle, SAP, or equivalent ERP systems is highly desirable
• Excellent communication and organizational capabilities
• Attention to detail with strong multitasking and prioritization skills
• Customer-oriented approach coupled with professional liaison abilities
• Basic knowledge of accounting and financial concepts
• Self-motivated with the ability to work independently with limited supervision

Why Join Us

• Flexible remote work environment
• Exposure to multiple business units, offering a high-visibility role
• Clear career progression path designed to groom for leadership roles
• Chance to collaborate with cross-functional teams and sophisticated software platforms