Payroll Specialist

About Garage Headquarters

At Garage Headquarters, our team members are central to our success. Founded with a mission to empower employees, we strive to enhance customer experiences daily through innovative products and expert services provided to numerous homes and businesses.

Role Overview

We are seeking a meticulous Payroll Specialist to join our expanding team. This role suits an individual who thrives in a dynamic setting, values precision, and can juggle multiple administrative duties efficiently. Prior experience with ServiceTitan is highly beneficial.

Key Responsibilities

• Process weekly payroll for both hourly and salaried employees utilizing ServiceTitan and associated payroll software.
• Verify accuracy of employee timecards and address any inconsistencies promptly.
• Manage payroll adjustments including overtime, bonuses, commissions, and prevailing wage payments.
• Maintain precise and confidential employee payroll records.
• Provide timely and professional responses to employee payroll inquiries.
• Contribute to monthly financial closing activities.
• Support year-end payroll processing, including W-2 preparation and audit processes.
• Prepare and file certified payroll reports for prevailing wage and public works engagements ensuring adherence to federal, state, and client-specific standards.
• Maintain compliant certified payroll documentation.
• Coordinate annual insurance renewals by collecting operational and payroll data, collaborating with insurance brokers for applications and audits, and assisting with workers' compensation payroll audits.
• Manage contractor prequalification applications by maintaining up-to-date records such as insurance certificates, EMR data, financials, safety logs, and compliance certificates, and track renewal schedules.
• Assist with payroll reporting and reconciliations along with other HR and accounting administrative projects.
• Organize electronic and physical records systematically.
• Suggest and implement process enhancements aimed at boosting efficiency and accuracy.

Qualifications

• Minimum of three years' experience in payroll processing.
• Proficiency with ServiceTitan highly favored.
• Experience in certified payroll preferred.
• Background in construction or service industry payroll is advantageous.
• Knowledge of prevailing wage requirements is considered a plus.
• Strong grasp of payroll regulations, tax obligations, and compliance standards.
• Experience managing insurance renewals and contractor prequalification documentation preferred.
• Excellent skills in organization, communication, and Microsoft Office.
• Ability to handle sensitive information with confidentiality.

Compensation & Benefits

We provide a competitive salary along with paid holidays, paid time off, a 401(k) plan with company matching, and health, dental, and life insurance coverage.

Equal Employment Opportunity

Garage Headquarters embraces equal opportunity employment and complies with ADA regulations. We are dedicated to offering equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other protected characteristics.