Office Assistant / Legal Assistant

About the Role

Eagle Cap Law, a legal firm based in Wallowa County, Oregon, seeks an Office Assistant / Legal Assistant to support administrative duties initially, with the potential to progress into junior and advanced paralegal responsibilities over time.

Responsibilities

• Manage and keep track of tasks, deadlines, and client follow-ups.
• Handle phone calls and record messages accurately.
• Welcome clients and assist with their check-in process.
• Arrange appointments and maintain the office calendar.
• Perform document management tasks such as printing, scanning, copying, mailing, and organizing both physical and electronic files.
• Assist in sending invoices and supporting billing operations.
• Run errands related to the office, court, or county as necessary.

As the role develops, additional duties may include preparing basic legal documents based on templates, organizing probate files, assisting with court filings, preparing subpoenas and exhibits, formatting legal pleadings and declarations, and drafting client communications under attorney supervision.

Candidate Profile

• Highly organized and attentive to detail.
• Eager to learn and utilize legal technology and AI tools to enhance workflows.
• Professional demeanor and comfortable interacting with clients.
• Proficient with Microsoft Word, handling PDFs, email communication, and online software systems.
• Capable of independent problem-solving.
• Trustworthy with sensitive information and honest about errors.
• Committed to a long-term role and career growth within the firm.

Previous experience in legal or detailed administrative settings is advantageous but not mandatory.

Work Schedule and Environment

The role offers flexibility with part-time or near full-time hours. Initial working hours may be limited, with opportunities to increase as responsibilities grow. Some presence in the office is required due to tasks involving client interaction, telephone communications, and physical document handling.

Compensation and Benefits

The starting wage ranges from $25 to $34 per hour, adjusted based on the applicant's experience and skill set. Candidates lacking legal office experience may start at the lower end, while those with relevant expertise could earn toward the higher band. Growth in pay and responsibilities are possible with proficiency and increased contribution. Health and dental benefits or a health-benefit arrangement might be offered after approximately 60 days for ongoing employees, subject to eligibility and plan specifics.

Additional Information

• This position involves routine office movement and occasionally requires lifting or carrying items up to 20 pounds, accommodating any reasonable adjustments.
• Benefits include a flexible schedule, free parking, health insurance, and clear opportunities for advancement.