Stellenbeschreibung

About the Company

Equivity is a premier provider of remote paralegal, administrative, reception, staffing, and marketing services designed specifically for attorneys and businesses nationwide. Our focus is on delivering dependable, high-quality virtual support that enables legal professionals and firms to function smoothly and efficiently. We foster long-term collaborations within a professional and cooperative work environment, emphasizing consistency and client achievement. Operating remotely, we utilize advanced technology and dedicated internal management to guarantee seamless service and client satisfaction. Equivity champions a culture of diversity, inclusion, and career growth, making it an appealing place for legal professionals seeking stability and development.

Role Overview

We are looking for a dependable and detail-focused Legal Assistant who has hands-on experience with Clio, a widely used legal case management platform. This role supports attorneys and paralegals by managing administrative duties, client communications, and workflow coordination. Ideal candidates thrive in structured settings, are highly organized, and enjoy supporting a cohesive legal team. Responsibilities include maintaining case files, aiding client intake, scheduling, and billing management. As part of our remote team, you will work closely with seasoned legal experts and benefit from the support of Equivity’s operations and leadership teams, fostering your success and professional growth.

Qualifications

Minimum of one year experience as a legal administrative assistant, legal assistant, or litigation support professional
Practical expertise using Clio in legal contexts
Completed bachelor’s degree or equivalent education
Availability for at least 20 hours per week initially
Capable of independent work and managing multiple legal cases simultaneously
Exceptional attention to detail and strong communication skills
Proficient with Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat
Preferred use of a Windows-based computer
Ability to respond within one hour during typical working hours (9:00 AM - 6:00 PM)

Key Responsibilities

Set up and maintain legal cases in Clio or similar systems, including updating contacts, notes, tasks, and documents
Facilitate client intake by scheduling consultations, preparing engagement agreements, and collecting necessary documents and information
Coordinate calendars, meetings, deadlines, and monitor milestones to keep cases progressing on time
Maintain task lists and workflows to support case management
Communicate professionally with clients to obtain information and provide updates
Assist with billing by logging time, preparing invoices, and performing related administrative support
Organize, upload, and manage legal documents within firm systems
Manage email correspondence, draft routine communications, and direct messages appropriately
Follow up on pending tasks to ensure case progress
Provide operational support by maintaining organized systems and assisting with daily practice activities

Benefits

Competitive compensation at $23.00 per hour, under W2 employment
Comprehensive healthcare including medical, dental, and vision plans
Paid sick leave and employee discount programs
Quarterly bonuses based on performance
Reimbursement for approved work-related expenses
Opportunities for ongoing professional development and career advancement
A supportive, inclusive remote working environment promoting balance

Equal Opportunity Employer

Equivity is dedicated to equal employment opportunity and cultivating a diverse and inclusive workplace. Discrimination based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or protected characteristics is prohibited. We strive to create an environment where every employee can prosper and contribute meaningfully to our shared success.

Executive Assistant, Legal