Back Office Executive

About eMediWrite

eMediWrite Private Limited is a medical communications firm collaborating with pharmaceutical and healthcare organizations to deliver top-quality scientific, marketing, and educational content.

Role Overview

We seek a meticulous and organized Back Office Executive to assist with daily operations by managing documentation, data, coordination, and administrative tasks, facilitating efficient workflow between departments.

Key Responsibilities

• Maintain and update company databases, records, and documentation.
• Prepare business-related documents such as quotations and invoices.
• Coordinate with teams to gather updates on projects.
• Manage project tracking and MIS report creation.
• Handle communications via emails and follow-ups with clients, vendors, and freelancers.
• Organize digital files ensuring proper documentation.
• Support HR in scheduling interviews and managing employee documents.
• Assist finance with billing processes and payment follow-ups.
• Perform general administrative and office coordination duties.

Requirements

• Graduate degree in any discipline.
• Between one and three years experience in back office or administrative positions; however, candidates fresh out of education with strong computer skills are encouraged to apply.
• Proficiency in MS Excel, Word, and Google Workspace.
• Effective written and oral communication abilities.
• Excellent organizational skills with strong attention to detail.
• Capability to manage multiple tasks and adhere to deadlines.

Preferred Skills

• Familiarity with CRM or project management tools.
• Basic understanding of invoicing and documentation processes.
• Fast typing skills and high computer literacy.

Benefits and Work Environment

• Professional and supportive working atmosphere.
• Opportunities for learning and career advancement.
• Exposure to the pharmaceutical and healthcare sectors.
• Career growth tied to performance.

Working Schedule

Workdays are Monday through Saturday, from 9:30 AM to 6:30 PM.