Real Estate Administrative Coordinator

Company Overview

JYSK Canada is a prominent and rapidly expanding home furnishing retailer with a collaborative and inclusive work culture. Our core values—Tradesman, Colleague, and Corporate Spirit—are integral to our success, reflected in our 30 years of growth across Canada with more than 70 stores and over 1100 team members.

Role Summary

We are seeking a dedicated Real Estate Administrative Coordinator to become a vital member of our Real Estate Team at the Head Office in Coquitlam, BC. This full-time permanent role involves supporting lease administration, managing landlord relations, and overseeing retail property operations for our network of retail locations across Canada.

Key Responsibilities

• Assist in lease administration including lease term review, obligation tracking, and rent schedule coordination.
• Support rent collection processes and accounts payable activities.
• Prepare and assist with lease documents and real estate contracts.
• Collaborate with Finance to maintain accurate lease and property records.
• Handle landlord approvals, reconciliations, and related documentation.
• Coordinate and review contracts and quotes for trades and vendors.
• Support property acquisition documentation and procedures.
• Communicate and coordinate with landlords, property managers, and service providers to address property issues.
• Manage tenant communications, including handling inquiries and coordinating tenant improvements and move-ins/outs.
• Attend property viewings and meetings with tenants and brokers occasionally.
• Draft correspondence and notices for tenants, landlords, and stakeholders.
• Organize electronic and physical lease files and property documents efficiently.
• Prepare reports, summaries, and presentations utilizing Microsoft Excel, Word, and PowerPoint.
• Participate in internal and external real estate meetings and workshops.
• Perform additional administrative tasks as required.

Qualifications

• Minimum two years experience in property management administration or real estate support.
• Preferred experience with Yardi property management software.
• Strong organizational, prioritization, and multitasking capabilities.
• Ability to thrive in a fast-paced environment while maintaining professionalism.
• Excellent verbal and written communication and interpersonal skills.
• Proficiency in Microsoft Office suite including Outlook, Word, and Excel.
• Willingness to take on new responsibilities and flexibility in working hours as needed.
• Ability to travel periodically within British Columbia and occasionally to other provinces.

What We Offer

• A supportive and dynamic team culture encouraging career growth and learning.
• Comprehensive benefits package featuring medical, vision, dental, and RRSP programs.
• Exclusive discounts on various local and national retailers, including gyms, entertainment, hotels, and more through Perkopolis.
• Access to a free 24/7 Employee Assistance Program for employees and their families.
• Attractive colleague discounts on all JYSK products.
• Regular social events and team-building activities.

Compensation

The annual salary range for this position is typically between 50000 and 60000 CAD, with the exact offer influenced by location, experience, skills, and market factors.

Additional Information

JYSK Canada is an equal opportunity employer committed to diversity and inclusion, welcoming candidates from all backgrounds. Reasonable accommodations are available upon request during the recruitment process. Only selected candidates will be contacted for interviews.