Personal Assistant - Finance

About the Opportunity

Join a dynamic team supporting Sainsbury's Finance and Business Development departments where your role will have visible impact on a leading FTSE company's success. The position is based at the London Store Support Centre with an expectation to work onsite approximately two days per week. The environment moves swiftly, encouraging innovation, feedback, and continuous learning while providing you with meaningful responsibilities and a direct line of sight to your contributions in store operations.

Role Overview

As a Personal Assistant, you will offer professional and confidential support to Directors and their teams, ensuring daily operations and strategic priorities proceed efficiently. Your responsibilities will include managing intricate diaries, orchestrating meetings, handling communications attentively, and preparing key documentation like agendas, minutes, and reports while monitoring the progress of related actions.

You will also create presentations, oversee team events and training coordination, and assist with financial processes such as expense management, purchase orders, and invoice handling. Building strong interdepartmental relationships, partnering with other personal assistants, and identifying process improvements will be essential parts of your work.

Candidate Profile

The role requires prior experience providing high-level support to senior leaders with the ability to work autonomously under pressure. Trustworthiness with sensitive information and discretion is crucial. Proficiency in Microsoft Office products, particularly PowerPoint, Excel, Word, and Office 365, is required to produce quality materials and reports. Organizational skills, adaptability, and stakeholder communication adeptness will help you succeed in this fast-moving setting. You will actively seek opportunities to simplify workflows and enhance team effectiveness.

Essential Qualifications and Skills

• Demonstrated expertise in managing complex scheduling and meeting coordination for senior personnel
• Capability to prioritize and manage a high volume of communications promptly and accurately
• Experience in preparing agendas, generating comprehensive minutes, and following up on action items
• Fluency in Microsoft Office software for preparing presentations and reports
• Proven ability to safeguard sensitive information and ensure administrative accuracy

Compensation & Benefits

You will be welcomed into an inclusive culture that values diversity and offers opportunities for new experiences and career development across the business. Benefits include employee discounts starting at 10% after a month, increasing on select days; pension and life cover plans; potential eligibility for a performance-based bonus up to 5% of salary; paid holiday entitlement plus options to purchase additional leave; financial support programs like season ticket loans and pay advances; health cash plans; and access to various retail discounts.

Work-life balance is supported with flexible working arrangements, substantial maternity/adoption and paternity leave pays, and a dedicated employee assistance program that prioritizes wellness. The company reserves the right to close applications early given volume.