Executive Assistant – Hedge Fund Communication Team

Overview

This role is for an Executive Assistant within a global investment firm, based in Midtown East, New York City, with an onsite schedule of five days per week. The position supports communications leadership and a broader team focused on the company’s worldwide brand, marketing, and communications work. It is a partnership-oriented role rather than a standard one-person executive support assignment.

The firm is offering a base salary of $115,000 to $130,000, depending on experience, plus a discretionary bonus.

What you will handle

• Keep complicated executive calendars organized while managing frequent changes across several time zones.
• Arrange domestic and international travel, expense processing, meetings, and team coordination needs.
• Work alongside communications leaders on presentations, projects, team programs, and special events.
• Support planning for offsites, team gatherings, and meetings with internal and external stakeholders.
• Act as a dependable contact point for senior leaders, internal colleagues, and outside partners.
• Help maintain smooth daily operations and keep team priorities moving forward.

What the employer is seeking

• At least 4 years of experience as an Executive Assistant supporting senior-level leaders.
• Prior support for teams in Communications, Marketing, Branding, Corporate Affairs, Public Relations, Media, or similar functions.
• Strong organizational ability with careful attention to detail.
• A proactive and resourceful mindset, with a willingness to step in wherever help is needed.
• Comfort working in a fast-moving environment where priorities can change quickly.
• Experience in financial services and support for a communications team is strongly preferred.

Additional information

The company is looking for someone who enjoys a high-touch, fast-paced environment and can partner closely with a collaborative team. The role also involves supporting the chief communications officer while contributing to broader team initiatives.