Tendering Specialist

Company Overview

Power Group Facilities Management Services specializes in providing comprehensive facilities management solutions aimed at improving asset performance, operational effectiveness, and lifecycle value across various sectors including residential, commercial, and industrial. Their services encompass hard and soft FM, advanced MEP, HVAC optimization, building management systems (BMS), and energy management while adhering to local laws, health and safety standards, and international best practices. The company leverages digital platforms such as CAFM and data analytics to promote proactive maintenance and sustainability.

Role Summary

The Tendering Specialist position is full-time and based in the United Arab Emirates, focusing on managing the entire tender cycle for facilities management and related services. Responsibilities include thorough evaluation of tender documentation, identifying key requirements, coordinating across technical, commercial, and procurement teams, and developing competitive and compliant bids. The role also entails cost data collection and analysis, vendor quotation management, and ensuring timely and accurate submissions that align with client expectations.

Responsibilities

• Reviewing and analyzing tender documents to identify project requirements.
• Coordinating with internal teams including technical, commercial, sales, operations, and finance for tender preparation.
• Preparing compliant, competitive proposals meeting client specifications and deadlines.
• Gathering and evaluating cost data and supplier quotations in collaboration with the procurement team.
• Maintaining accurate records of all tender submissions and related documentation.
• Supporting clarifications and negotiations post-tender process to secure contract awards.
• Contributing to process improvements for bidding templates and tender procedures.

Qualifications and Skills

• Proven experience in managing end-to-end tender processes and proposal documentation.
• Strong analytical capabilities to assess technical, commercial, and contractual data for costing and risk.
• Effective verbal and written communication skills to liaise with stakeholders and clients.
• Competency in procurement activities such as sourcing, evaluating vendor quotes, and integrating commercial inputs.
• Experience in facilities management, construction, or engineering service tenders is advantageous.
• Preferred educational background includes a Bachelor’s degree in business, engineering, or a related discipline.
• Proficiency with MS Office and tender/bid management software tools.
• Excellent organizational skills and attention to detail with the ability to manage tight timelines in dynamic settings.