Property Management Assistant

About the Role and Workplace

The available position is located at 33 Molesworth St, Dublin. The successful candidate will become part of a well-established team within the property management division. Their main responsibility will be to support a team managing a portfolio of commercial properties, working collaboratively with Property Managers and Facilities Managers to provide comprehensive property management services.

Key Responsibilities

• Prepare and issue tenant account statements including updates against prior balances.
• Collaborate with accounting to ensure demands are issued according to lease agreements and monitor the progress of tenant arrears until resolved.
• Address tenant finance-related inquiries regarding invoices and account charges.
• Assist in compiling financial client reports by tracking account balances and arrears.
• Perform data entry tasks in property management software such as setting up new tenancy agreements.
• Engage with other departments on joint client projects.
• Maintain property management databases in compliance with departmental guidelines.
• Regularly update and organize property files for accuracy.
• Participate in departmental and client meetings by preparing agendas, recording minutes, and following up on actions.
• Draft letters, reports, presentation documents, and memos; develop standardized templates to facilitate communication requests.
• Execute mail merges using database and spreadsheet information.
• Provide assistance with any additional duties necessary to support the team.

Required Skills and Experience

• Prior experience in commercial property management is advantageous.
• A proactive, positive mindset with a commitment to continuous improvement.
• Strong team collaboration skills.
• Well-organized, focused, and attentive to detail.
• Ability to solve problems with solution-oriented approaches.
• Possession of a full driver’s license.
• Proficiency with Microsoft Office applications.

Preferred Qualifications and Skills

• Possession of a tertiary qualification, preferably in business or real estate.
• Familiarity with commercial property management practices.
• Awareness of Landlord and Tenant Legislation.
• Holding a full driver’s license and PSRA license, with progress toward professional chartership.

Equal Opportunity and Inclusion Statement

The employer is an equal opportunity organization dedicated to attracting and retaining talent from diverse backgrounds. There is a strong focus on fostering an inclusive work environment that values all employees’ abilities and promotes diversity actively.