Personal Assistant – Executive Support

About the Role

We seek an energetic and versatile Personal Assistant to serve as a vital partner to two key Directors, not merely providing support but proactively managing complex schedules and business logistics in a fast-moving environment. Based in Dublin City Centre, this hybrid position requires three days in the office and two days remote work.

Main Responsibilities

• Manage highly complex diaries and act as gatekeeper to Directors' time by swiftly triaging numerous incoming communications to protect their focus.
• Plan and coordinate significant events, ranging from executive board meetings to large assemblies hosting up to 500 participants.
• Arrange comprehensive travel plans locally and internationally, including detailed itineraries and managing expense reports.
• Support executive preparedness by organizing essential documentation, creating presentation materials, and recording key meeting actions.
• Oversee office communications technologies and conferencing tools to ensure smooth collaboration and connectivity within the executive team.

Required Qualifications and Skills

• Minimum of two years' experience in a personal assistant role working in a demanding, high-pressure environment.
• Ability to adapt quickly to changing priorities with resilience and high learning agility.
• Exceptional interpersonal skills with the capability to professionally represent Directors and interact with senior stakeholders.
• Commitment to onsite training initially to build strong team integration and collaboration.

Compensation and Benefits

• Competitive salary depending on experience (DOE) plus a comprehensive benefits package.
• Annual performance-driven bonus potential up to 12%.
• Family Private Medical Insurance and Life Assurance coverage.
• Participation in the TaxSaver commuter scheme for travel savings.
• Generous pension plan featuring a 10% employer contribution.
• Work-life balance supported by 23–25 vacation days, 3 volunteer days, and established core office hours from 10 AM to 4 PM.
• Additional perks include free daily lunches at the office and a tax-free bonus opportunity of up to €1,500.

Employment Details

The role is based onsite in Dublin with a hybrid working model. Initial training is fully onsite to foster team collaboration. The position is ideal for candidates eager to contribute immediately in a dynamic setting.