Personal & Administrative Assistant

Job Overview

The Personal and Administrative Assistant will provide comprehensive support to the president/owner of Blackstone Agency, assisting with administrative duties, client interactions, scheduling, errands, and personal tasks across two affiliated businesses. This role requires a highly organized, energetic individual with superior project management abilities and a proactive attitude. Work settings include an open office environment, marina, and home workspace requiring strong focus in varying conditions.

Key Responsibilities

• Support the president in the daily operations of his companies, including marketing and yacht charter services
• Manage charter bookings, scheduling, crew coordination, agreements, payments, and documentation
• Assist with the president's personal schedule, reporting obligations, and errands
• Prioritize and manage email correspondence and communications on the president's behalf
• Work closely with team members to meet the president’s project and client-related needs
• Contribute to marketing efforts such as social media management, photoshoots, and content generation
• Serve as a connector among the president, clients, staff, crew, and vendors
• Attend to daily office operational requirements
• Provide administrative support during special projects and events
• Handle sensitive information discreetly and professionally
• Oversee maintenance, cleaning, and organization of office spaces, the yacht, and work environments

Qualifications and Requirements

• Exceptional attention to detail
• Ability to understand daily operations broadly and anticipate needs
• A proactive, responsible attitude with a get-it-done mindset
• Outstanding interpersonal skills emphasizing relationship-building, communication, follow-up, and teamwork
• Possession of a 2-year degree or relevant experience in marketing, communication, yachting, advertising or similar field
• Valid transportation means and computer proficiency including typing
• Self-driven with a strong motivation to learn and develop professionally
• Competency in Google Drive, Google Docs, and Google Sheets
• Sound knowledge of office management practices
• Ability to juggle multiple tasks effectively with keen organizational skills
• Flexibility to adapt swiftly to changing priorities and dynamic work conditions

Compensation and Benefits

Offers a competitive salary package, employee benefits, company perks, and additional incentives.