People & Culture Executive - 1 Year Contract

About WWF-Singapore

WWF-Singapore, part of the globally recognized World Wide Fund for Nature, is dedicated to halting environmental degradation and fostering harmony between humans and nature. Serving as an important international hub linked to over 100 countries, WWF Singapore collaborates extensively with local partners to promote sustainability within the region. Their efforts encompass critical environmental challenges including climate change, sustainable finance, deforestation, illegal wildlife trafficking, marine conservation, and responsible production and consumption, pursued through education, outreach, and partnerships involving communities, businesses, and governments.

Role Overview

The People & Culture Executive is responsible for managing daily HR operations ensuring compliance, accuracy, and efficiency. Key duties include payroll coordination with third-party vendors, financial reporting, recruitment management, work pass handling, onboarding/offboarding procedures, maintaining employee documentation and HRIS records, and driving internal communications and employee engagement endeavors.

Key Responsibilities

• Facilitate full-cycle payroll activities via the external payroll provider, guaranteeing punctual salary disbursal and preparing monthly payroll financial reports.
• Handle recruitment workflows such as talent sourcing, job advertisement, candidate evaluation, interview arrangements, and onboarding assistance.
• Manage foreign employee work pass applications, renewals, cancellations, and ensure compliance with governmental employment mandates.
• Oversee the administrative and compliance tasks linked with employee onboarding and separation, ensuring smooth transitions.
• Draft and manage all employment lifecycle documents including contracts, confirmations, promotions, transfers, and termination letters.
• Coordinate the development and dissemination of internal communications and newsletters to foster employee engagement and culture.
• Maintain HRIS and employee records meticulously adhering to company policies and data privacy standards.
• Support a variety of HR initiatives such as employee engagement programs, events, surveys, and training activities.

Qualifications & Experience

• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.
• A minimum of 1 to 3 years of relevant experience in HR administration or an HR generalist capacity.
• Proven involvement in payroll processes and HR administrative functions.
• Knowledge and experience in managing work passes alongside familiarity with the Ministry of Manpower (MOM) regulations.
• Competence with HRIS systems and digital record management protocols.
• Experience in employee engagement, internal communication efforts, or event coordination is advantageous.

Preferred Personal Traits

• A proactive mindset with eagerness to develop new skills.
• A customer-focused approach combined with a positive demeanor.
• The ability to work autonomously as well as collaborate effectively within a team environment.
• A genuine passion for supporting people and enhancing the employee experience.