Payroll Administrator

About the Role

We seek a skilled Payroll Administrator to become an integral part of our Payroll team based in Fassaroe, Bray, Co. Wicklow. This position involves managing payroll for a high-volume operational business, ensuring the accurate and timely payment of employees while strictly adhering to Revenue regulations, statutory obligations, audit standards, and internal controls. Ideal candidates will thrive in detailed, deadline-oriented, and data-heavy environments, proficiently handling payroll operations in a structured and fast-moving setting.

Key Responsibilities

• Process four weekly payrolls covering approximately 1,300 employees.
• Assist with four monthly payroll cycles for roughly 250 employees.
• Download and import weekly timesheet data from the Time & Attendance system.
• Process Revenue Payroll Notifications (RPNs) through ROS (Revenue Online Service).
• Maintain precise employee payroll information, including payments and deductions.
• Perform manual payroll calculations, adjustments, and data entries as necessary.
• Conduct validation checks to guarantee payroll accuracy.
• Distribute payslips to employees promptly.
• Upload payroll submissions and Employer Returns (ERRs) to Revenue via ROS.
• Create and upload bank payment files for payroll disbursement.
• Prepare reports, reconciliations, and P30 returns related to payroll.
• Administer and reconcile third-party deductions such as pensions, health insurance, Christmas savings, and Sports & Social Club contributions.
• Complete payroll-related documents including Department of Social Protection forms, mortgage applications, and employment verifications.
• Address employee and stakeholder inquiries professionally through the central payroll mailbox.
• Provide support to HR and Finance teams with payroll analysis and ad hoc reports.
• Assist with Time & Attendance system administration when needed.
• Participate in payroll, finance, and interdepartmental projects.
• Identify and recommend improvements to payroll accuracy, processes, and turnaround times.

Candidate Requirements

• At least two years of experience managing end-to-end payroll for large employee numbers.
• Possession of IPASS certification.
• Strong knowledge of Irish payroll tax legislation and compliance practices.
• Proficient with intermediate to advanced Microsoft Excel functionalities, including VLOOKUP and Pivot Tables.
• Experience using internal payroll software systems.
• Desirable experience with Quantum payroll software.
• Familiarity with Time & Attendance systems and, preferably, TMS systems.
• Excellent organizational skills with the ability to meet tight deadlines.
• High attention to detail and a commitment to confidentiality.
• Professional communication skills and courteous handling of payroll inquiries.
• Flexible, proactive, collaborative work ethic.

Why Join Panda?

At Panda, payroll is pivotal in supporting our workforce and business operations. Joining our busy and professional Payroll team provides the opportunity to further develop your career within a thriving environmental services company. You will engage with high-volume payroll activities, collaborate closely with HR and Finance departments, and contribute to a culture that prioritizes accuracy, service excellence, and continuous improvement. If you are an experienced Payroll Administrator who enjoys working in a meticulous, deadline-driven environment, we encourage you to consider this opportunity with us.

Additional Information

• Location: Fassaroe, Bray, Co. Wicklow
• Working Hours: 39 hours per week
• Start Date: As soon as possible