Operations Coordinator - Transportation Division

About the Role

LaBella Associates is seeking a dedicated full-time Operations Coordinator located in Rochester, NY to collaborate closely with the Division Operations Lead and the leadership team within the Transportation Division. This role focuses on managing daily administrative and operational duties to promote smooth and efficient division operations.

Key Responsibilities

• Organize and upkeep divisional files, financial records, and documentation ensuring accuracy, accessibility, and adherence to company regulations.
• Compile, maintain, and circulate divisional performance reports, budget documents, and expense records.
• Provide extensive administrative support including scheduling meetings, arranging travel, organizing events, and preparing correspondence and presentations for divisional leadership.
• Develop and refine administrative workflows and standard operating procedures to enhance efficiency and uniformity across the division.
• Edit and format divisional communications and business documents such as proposals, letters, and presentations.
• Work collaboratively with project groups and departments like Finance, Marketing, and Human Resources to meet divisional operational goals.
• Execute other supportive tasks as assigned to assist the division.

Qualifications

• Proficient with Microsoft Word and Excel, capable of handling complex spreadsheets including pivot tables and creating visual data representations.
• Skilled in PowerPoint to design and prepare presentations.
• Capable of working autonomously demonstrating strong initiative, prioritization, and follow-up abilities.
• Excellent interpersonal and communication skills, both oral and written, with keen attention to detail and proofreading accuracy.
• Minimum of five years of relevant experience in related administrative or operational roles.
• A Bachelor's degree in business management or related field is preferred, or equivalent professional experience.

Compensation

The position offers an annual salary range between $65,000 and $75,000, influenced by candidate experience, education, and location.

Benefits

• Flexible working hours.
• Comprehensive health and dental insurance coverage.
• Employer-matched 401(k) plan.
• Paid parental leave and paid time off.
• Short and long-term disability insurance.
• Profit sharing opportunities.
• Tuition reimbursement and fitness reimbursement programs.
• Leadership development initiatives.
• Referral bonus and wellness programs.
• Team building and community service events.

Diversity & Inclusion

LaBella Associates actively fosters a work environment emphasizing diversity, equity, and inclusion, complying with all applicable laws to ensure fair employment practices regardless of individual characteristics or backgrounds.

Additional Information

The company does not accept unsolicited resumes from recruitment agencies without a confirmed agreement; all recruitment communications must be conducted through human resources.