Office Co-ordinator

About the Role

We are seeking a dedicated Office Co-ordinator to join our Canberra office on a permanent full-time, onsite basis. This position involves delivering efficient office services to support both internal staff and external clients, with a focus on continuously enhancing operational functions within the office.

Key Responsibilities

• Warmly welcome and assist clients and visitors to ensure a professional and positive experience.
• Manage meeting room bookings, arrangements, and resets to facilitate seamless execution of meetings and client events.
• Maintain client areas, kitchens, meeting spaces, and workplace zones to high standards of cleanliness and organization.
• Oversee and evaluate office service processes, implementing best practices and effective reporting systems.
• Administer security passes, orient new employees with office tours, and coordinate distribution of merchandise and equipment.
• Collaborate with Facilities, Technology teams, suppliers, and building management to handle maintenance and equipment needs.
• Manage work health and safety checks, coordinate emergency wardens, first aid, and respond to critical incidents as required.
• Handle mail, courier deliveries, and ensure proper distribution.
• Coordinate internal communications along with office events and activations to promote engagement.
• Assist legal assistants by scanning, gathering, and copying court documents.
• Manage office inventories including stationery, catering, and staff amenities while reconciling budgets.
• Provide support to the National Operations Manager and the Canberra Office Partner in Charge.
• Participate in project work and perform general office duties as needed.

Candidate Profile

• At least two years’ experience in a comparable role or within a professional services environment.
• Excellent communication and interpersonal skills.
• Proficient with Microsoft Office applications.
• Ability to work independently with minimal supervision.
• Strong attention to detail and organizational capabilities.
• Effective time management skills.
• Adaptable, dependable, proactive, and demonstrates a positive, can-do attitude.

About Our Organization

Hall & Wilcox is a respected independent Australian law firm serving corporate, public sector, and private clients nationally and internationally. Our mission is to empower our clients and communities to succeed. We pride ourselves on fostering a collaborative and inclusive culture that embraces diversity and innovative thinking. We encourage applications from candidates of all cultural heritages, including First Nations, as well as varying ages, abilities, sexual orientations, and gender identities.

Employee Benefits

• Permanent full-time employment in a modern, open-plan workspace.
• Competitive salary accompanied by the Hallstar reward and recognition program.
• Access to learning opportunities and career growth programs suitable for all roles and levels.
• Flexible leave options including up to 26 weeks of paid parental leave.
• Complimentary breakfast each day and regular office social activities.
• Strong commitment to diversity, inclusion, wellbeing, and community involvement.

Additional Information

We are dedicated to providing an equitable recruitment process and support candidates with disabilities through necessary adjustments. For inquiries or support, candidates may contact the Talent Acquisition Advisor confidentially. This role is being handled directly by our Talent Acquisition team.