Office Administrator

Job Overview

This role involves managing both office administrative tasks and accounting duties, ensuring smooth daily operations within the organization.

Key Responsibilities

• Supervise daily office management activities including handling communications via phone and email, managing visitor enquiries, and maintaining office documentation and records.
• Prepare various business documents such as invoices and delivery challans accurately.
• Coordinate effectively with customers, suppliers, transporters, and internal teams to facilitate operations.
• Maintain employee attendance records and oversee general office supplies and stationery management.
• Use Excel or Google Sheets for managing and updating office data.

• Record and maintain daily accounting transactions including sales and purchase invoices, receipts, payments, expenses, and petty cash.
• Track outstanding payments by coordinating with customers and suppliers.
• Maintain bank and cash transaction records systematically.
• Assist in preparation and filing of GST and related financial documentation.
• Work alongside the Chartered Accountant or accountant to fulfill monthly and annual compliance and reporting needs.

Candidate Requirements

• Basic proficiency with Tally ERP and Microsoft Excel.
• Understanding of GST regulations, invoicing procedures, and foundational accounting principles.
• Strong communication abilities paired with good coordination skills.
• Excellent capability in organisation and document management.
• Ability to manage multiple tasks including office administration and accounting concurrently.
• Responsible, punctual, and meticulous with details.