Office & Administration Assistant (Part-Time, 20 hours/week, Onsite)

About Vanatari

Vanatari specializes in producing premium, fully vegan supplements grounded in scientific research and committed to transparency and integrity. Their main brand, Vegavero, embodies the philosophy that true wellness begins with nature. Their latest brand, wowtamins, focuses on assisting parents in fostering nutritious habits for their children. The company consists of roughly 35 staff members based in their Berlin, Pankow office.

Role Overview

We are seeking a dependable and proactive Office & Administration Assistant to help maintain operational order and address everyday office needs. This part-time position (20 hours weekly) requires significant onsite presence due to the hands-on nature of the responsibilities, which are largely physical, operational, and involve interaction with personnel.

Working Arrangements

• Part-time commitment of 20 hours weekly
• Onsite work approximately 2.5 days each week in the office
• Working days may be fixed or flexible upon agreement; remote work is not an option

Key Duties

• Coordinate office cleaning, maintenance, and liaise with third-party service providers
• Manage procurement, receipt, and organization of office supplies and consumables
• Ensure the office environment remains orderly, functional, and sufficiently stocked
• Facilitate employee onboarding and offboarding from an office perspective including equipment and access setup
• Assist in invoicing procedures, including preparation, documentation, and follow-ups
• Maintain orderly administrative and financial records, collaborating with internal finance teams and external partners as necessary
• Oversee shared email inboxes, categorizing and redirecting correspondence in a timely manner
• Organize and administer recurrent administrative checklists and office duty schedules
• Proactively identify and escalate operational inefficiencies or persistent issues
• Provide support in planning company events and activities

Candidate Profile

• Proven background in office administration, operations, or a comparable support role
• High reliability, organizational skills, and keen attention to detail
• Ability to work autonomously while adhering to established protocols
• Regular onsite availability (circa 2.5 days per week)
• Fluent German with competent English language skills
• Preferred: Familiarity with startup settings, invoicing/accounting basics, and common office software

Benefits

• Stable part-time job with manageable and predictable hours
• Clearly defined roles and responsibilities
• Competitive remuneration for part-time work
• Meaningful influence on company operational efficiency
• Work environment valuing trust, openness, and teamwork, featuring routine team building and knowledge sharing sessions
• Support for personal supplement usage
• Access to Urban Sports Club membership
• Deutschlandticket for transportation
• Company-sponsored pension plan