Human Resources Officer

Role overview

Vantage is hiring a proactive and highly organised Human Resources Officer to help run HR operations for its Australia offices. This position is based in Sydney or Melbourne and reports to the Human Resources Business Partner. The role covers HR administration, employee lifecycle support, payroll coordination, HR systems, compliance, and day-to-day employee assistance, with a focus on delivering a smooth employee experience and maintaining precise records.

HR operations and employee lifecycle

• Manage the full employee journey, from onboarding and probation tracking through to promotions, transfers, contract updates, and exits.
• Draft employment contracts, amendments, confirmation letters, and other HR documents.
• Organise onboarding for new hires, including induction, access setup, equipment coordination, and paperwork.
• Handle exit administration, including offboarding documentation and removal of system access.

HR administration

• Keep employee files and HR documentation accurate and current within the HRIS.
• Make sure employee data remains complete and aligned with company rules and employment laws.
• Maintain HR templates, policies, and other operational documents.

Payroll, benefits, leave, and attendance

• Check and prepare payroll inputs such as new starters, separations, salary adjustments, leave, and allowances.
• Work with Finance and external payroll partners to coordinate payroll runs.
• Support benefits administration and answer payroll-related employee queries.
• Process leave requests, track leave balances, and help ensure policy and statutory compliance.
• Assist managers with leave and attendance questions.

Compliance, systems, reporting, and support

• Ensure HR documents comply with local employment legislation and internal policies.
• Maintain visa and work-rights records where relevant.
• Assist with HR audits and broader compliance activities.
• Protect confidentiality and keep data accurate across HR systems.
• Prepare HR reports covering headcount, onboarding, offboarding, turnover, leave usage, and workforce trends.
• Spot opportunities to simplify HR processes and improve administrative efficiency.
• Support the rollout of HR initiatives, systems, and process enhancements.
• Serve as the initial contact for HR operations questions and provide timely support to employees and managers.
• Escalate employee relations matters to the Human Resources Business Partner when needed.

Qualifications and experience

The ideal candidate will hold a bachelor’s degree in Human Resources, Business Administration, or a related area, and bring at least 2 years of experience in HR operations, HR administration, or HR coordinator roles. Strong knowledge of HR administration, employee lifecycle management, HRIS maintenance, employee records, payroll coordination, and HR compliance is expected. Familiarity with Australian employment legislation is preferred. The role also calls for discretion, adaptability, a proactive approach, a problem-solving mindset, and the ability to juggle multiple priorities in a busy environment. Mandarin language skills are highly preferred, though not essential.

Work arrangement and location

This is a hybrid working role with work location in Sydney or Melbourne.

What the employer offers

• Hybrid work setup in Sydney or Melbourne.
• A collaborative and inclusive workplace.
• Opportunities for learning and career growth.

Eligibility

Only Australian citizens, permanent residents, or candidates with full working rights in Australia will be considered.

Recruitment agency notice

No unsolicited approaches from recruitment agencies are requested, as external recruitment support is not being used for this vacancy.

Application review process

Applications will be reviewed by the team, and suitable candidates will be contacted for the next stage of the hiring process.