Executive Personal Assistant

About the Role

This role offers more than simple diary management; it is an opportunity to become the trusted right-hand support to an entrepreneurial CEO within a purpose-driven property business. You will establish order, maintain accountability, and contribute to scaling the company, with clear advancement prospects toward Chief of Staff or Chief of Execution roles.

Compensation and Work Arrangements

• Competitive annual salary range £45,000 to £65,000 depending on experience, pro-rated for part-time hours
• Initial commitment is approximately 4 hours daily, with expectations of growth into full-time engagement
• Remote working setup with scheduled in-person meetings and shadowing opportunities
• Opportunity to directly collaborate with the CEO and senior leadership team
• Participation in shaping business operations and strategy

Key Responsibilities

• Conduct comprehensive diary, meeting, priority, and executive communication management
• Safeguard the CEO’s time, focusing on strategic goals
• Prepare agendas, reports, and briefing materials for meetings
• Track action items and ensure accountability among stakeholders
• Coordinate projects and enhance communication within the leadership group
• Manage travel, logistics, and personal administrative tasks as needed
• Optimize systems, workflows, and operational routines
• Identify potential challenges early and efficiently remove obstacles
• Work as an extension of the CEO to convert vision into actionable results

Candidate Profile

• Highly organized and proactive individual who brings clarity to complexity
• Emotionally intelligent with sound judgement capabilities
• Comfortable and effective working alongside entrepreneurial executives
• Confident in providing constructive challenges
• Maintains composure under stress and takes high accountability
• Analytical, process-oriented, and solution-focused approach
• Trustworthy with the ability to handle confidential information discreetly
• Passionate about refining systems and enhancing operational methods
• Proficient in leveraging AI productivity tools, including ChatGPT

Experience and Background

Prior experience in Executive Assistant, Personal Assistant, Chief of Staff, or senior business support roles is mandatory. Experience in the property sector is beneficial but not a requirement.