Executive Assistant to Managing Director

About the Role

Anvi Robotics seeks a meticulous, proactive Executive Assistant to support the Founder & Chairman working across multiple ventures focused on robotics, AI, space technology, and industrial innovation. This critical position demands high reliability, the ability to manage complex priorities, and taking ownership to ensure all key decisions and meetings progress seamlessly.

Key Responsibilities

• Oversee and coordinate the Founder’s calendar, meetings, travel plans, and daily agenda.
• Serve as the main liaison between the Founder, leadership team, investors, government representatives, partners, and other stakeholders.
• Craft meeting agendas, presentations, summaries, reports, and talking points to aid decision-making.
• Participate in key meetings, document outcomes, and drive timely completion of action items.
• Monitor critical projects, deadlines, and strategic initiatives spanning several companies.
• Prioritize and manage emails, messages, invitations, and meeting requests efficiently.
• Compose professional correspondence including emails, official letters, proposals, and internal notes.
• Arrange domestic and international travel with comprehensive itineraries and accommodation.
• Coordinate leadership reviews, investor meetings, government interactions, events, and confidential discussions prudently.
• Conduct preliminary research and synthesize information concisely to support strategic decisions.
• Safeguard confidential information related to the company, Founder, and stakeholders with utmost discretion.
• Proactively identify and resolve scheduling conflicts, delays, or missed commitments.
• Collaborate with department heads to track progress and ensure implementation of the Founder’s decisions.
• Assist the Founder with personal administrative activities as needed.
• Be responsive and adaptable to urgent priorities in a fast-evolving environment.

Candidate Profile

• A bachelor's or master's degree from a recognized institution.
• Three to seven years of experience as an Executive Assistant, Chief of Staff associate, project coordinator, or similar high-responsibility role.
• Experience supporting Founders, CEOs, Chairpersons, senior executives, or public officials preferred.
• Exceptional organizational skills, planning aptitude, and time management expertise.
• Proficient English communication skills, both verbal and written.
• Professional interaction skills with senior leadership, investors, government officials, and industry stakeholders.
• Highly proactive, resourceful, and capable of working independently with minimal supervision.
• Strong follow-through abilities managing multiple concurrent priorities.
• Attentive to detail with an ability to foresee issues before they arise.
• Comfortable in dynamic, entrepreneurial settings with frequent shifting priorities.
• Solid knowledge of Microsoft Office Suite, Google Workspace, calendar management, and digital productivity tools.
• Ability to interpret business discussions and translate them into clear action steps.
• Exemplary integrity, confidentiality, maturity, and professional demeanor.
• Flexible to travel and adaptable working hours as required.
• Experience or exposure to technology startups, deep-tech, government relations, corporate strategy, or project management adds advantage.

Benefits and Perks

• Direct involvement with a Founder leading advanced ventures in robotics, AI, and space sectors.
• Exposure to high-level strategic decision-making, investments, government collaborations, and partnerships.
• Opportunities to network with senior business leaders, policymakers, investors, and entrepreneurs globally.
• Rapid professional development and multi-industry learning experience.
• Significant responsibility, visibility, and ownership from the outset.
• Merit-based career growth potential with pathways to leadership roles in the Founder’s Office.
• Competitive salary aligned with experience and skills.
• Performance-linked bonuses and incentives.
• Coverage of business travel and related expenses following company policy.
• Access to key industry conferences, product launches, and executive meetings.
• Engagement in a challenging, entrepreneurial, and purposeful work environment.