Executive Assistant

About DCOH

Since its inception in 1987, DCOH has been a reputable construction and development firm active in residential, commercial, hospitality, and real estate sectors. The company has successfully delivered complex projects including award-winning works such as the Charles Darwin University Danala Education and Community Precinct, honored with a 2025 National Master Builders Award of Excellence. Operating in the Northern Territory and Victoria, DCOH prioritizes buildability, schedule reliability, and robust onsite execution to create enduring value for clients, partners, and communities through a blend of experience, innovation, and disciplined delivery.

Role Overview

This position, based in Darwin, is ideal for a highly organized and forward-thinking Executive Assistant experienced in supporting senior leadership within fast-paced settings. The role begins as a fixed-term contract with significant potential to convert to a permanent position. The candidate will be adept at juggling multiple priorities, maintaining discretion, and providing exceptional support to the Managing Director & CEO.

Key Responsibilities

• Manage complex scheduling, prioritization, and communications for the MD & CEO, ensuring smooth coordination of meetings and engagements with stakeholders.
• Draft and prepare comprehensive agendas, minutes, reports, and correspondence with accuracy and timeliness.
• Serve as a critical liaison between the MD & CEO and various internal and external parties including Board members, government entities, and partners.
• Organize corporate events, sponsorships, and functions, overseeing all aspects from planning through financial administration.
• Arrange domestic and international travel plans, including itinerary, accommodation, and tracking expenses.
• Handle legal and compliance documentation, including license and certification management and contractual communications.
• Maintain organized record-keeping, filing, and document control systems, ensuring accessibility and currency of information.
• Support financial tasks such as invoice processing, expense reconciliation, and reporting.
• Manage sensitive personal and business matters with utmost confidentiality and professionalism.
• Coordinate personal appointments and commitments for the MD & CEO to align with professional obligations.
• Provide flexible, cross-functional support as needed to facilitate continuous executive and business operations.

Candidate Profile

• Proven experience as an Executive Assistant or senior administrative professional supporting high-level executives.
• Excellent organizational skills with the ability to multitask and set priorities effectively.
• Strong communication abilities to engage confidently with senior stakeholders, government officials, and partners.
• High levels of discretion and professionalism for handling confidential information.
• Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint, SharePoint) and related business systems.
• Detail-oriented approach with a commitment to producing precise, high-quality work.
• Sound judgment and proactive problem-solving skills, especially when navigating ambiguity.
• Capacity to operate independently while contributing positively within a team dynamic.
• Experienced in managing events, travel, and logistics at an executive level.

Application Process

Interested candidates are encouraged to submit both a curriculum vitae and a cover letter outlining their qualifications and addressing the role's criteria.