Executive Assistant

About the Role

This Executive Assistant role is based in Needham, MA with hybrid work requirements, requiring presence 2-3 days weekly onsite. The salary range is $136,000 to $143,000 annually. At Candel, the company fosters a mission-driven, collaborative, and inclusive culture with a strong emphasis on diversity, innovation, and accountability. The company focuses on developing advanced cancer immunotherapies, targeting systemic anti-tumor responses through proprietary genetically modified viral platforms. This role supports the senior leadership team, including the Chief Commercial Officer, General Counsel, and Chief Financial Officer, in a dynamic biotech environment.

Key Responsibilities

• Provide high-level and proactive administrative assistance to key senior executives.
• Manage intricate executive calendars effectively, balancing shifting priorities and business demands.
• Foresee potential scheduling conflicts and implement solutions to keep leadership focused on strategic objectives.
• Organize both internal and external meetings by handling scheduling, agenda creation, logistics, and follow-ups.
• Ensure adherence to meeting best practices including preparation, distribution of materials, and setup of physical or virtual spaces.
• Coordinate comprehensive domestic and international travel arrangements including flights, lodging, transportation, and itinerary planning.
• Handle changes in travel and appointments promptly and professionally.
• Prepare and process executive expense reports, maintaining compliance with organizational policies.
• Support presentation creation, including formatting, proofreading, and polishing executive documents.
• Maintain confidential and well-organized records and documents.
• Build and sustain effective relationships within the organization and with external contacts.
• Assist with special projects and company initiatives as needed, demonstrating a proactive and hands-on approach.

Qualification and Experience

• A bachelor's degree or a comparable combination of education and relevant experience is preferred.
• At least six years of experience providing executive-level administrative support, ideally to C-suite leaders.
• Prior work experience in biotech, pharmaceutical, healthcare, or technology sectors preferred.
• Proven expertise managing complex scheduling, including global time zones, and travel coordination.
• Ability to manage competing priorities effectively in a fast-paced setting.
• Strong problem-solving skills with the capacity to anticipate needs and exercise sound judgment independently.
• Exceptional detail orientation and a strong commitment to accuracy.
• Excellent interpersonal communication skills, emotional intelligence, and discretion handling confidential information.
• Proficiency in Microsoft Office applications such as Outlook, PowerPoint, Word, and Excel.

Additional Information

Applicants must be authorized to work in the United States as no visa sponsorship will be provided. The company is not currently accepting agency referrals. A positive and adaptable attitude with a strong sense of ownership is essential to succeed in this evolving role.