Executive Assistant

About Andalusia Health

Located in Andalusia, AL, Andalusia Health is an 88-bed hospital accredited by the Joint Commission, recognized for chest pain and heart failure care, and designated as a Baby-Friendly hospital. It offers diverse inpatient and outpatient specialty services, prioritizing patient safety and quality care in its community-focused environment.

Role Overview

The Executive Assistant to the Hospital Administration plays a critical role in supporting the CEO, CFO, CNO, and executive leadership. This role ensures smooth administrative operations of the executive office by managing confidential communications, coordinating schedules, arranging meetings and events, and maintaining executive records.

Key Responsibilities

• Deliver high-level administrative assistance to senior executives including the CEO, CFO, CNO, and the wider executive team.
• Oversee calendar management, organize meetings, coordinate travel logistics, and handle expense documentation.
• Compose, review, and edit correspondence, reports, agendas, and meeting minutes.
• Serve as a communication link between management, department heads, board members, and external contacts.
• Arrange distribution of meeting materials for executive and board committees such as the Board of Trustees and Leadership Committees.
• Keep confidential executive and administrative files organized and secure.
• Assist with office tasks like phone management, welcoming visitors, handling mail, and supply procurement.
• Help coordinate hospital events, conferences, and special projects.
• Maintain administrative schedules including on-call rosters and room bookings.
• Support foundation or auxiliary initiatives such as the Cleo Craig Cancer Foundation.
• Provide backup administrative support to other assistants and departments when required.

Essential Skills and Abilities

• Excellent organizational skills with strong time management and multitasking ability.
• Effective verbal and written communication skills.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Ability to handle sensitive information confidentially and exercise discretion.
• Professional demeanor with capacity to work under pressure despite frequent interruptions.
• Preferred typing speed of at least 60 words per minute.
• Competence in managing schedules, meeting logistics, and formatting reports.

Qualifications

• High School Diploma or equivalent education level, demonstrating capability to fulfill position duties.
• Preferred postsecondary education such as a certificate, diploma, or associate degree in business or secretarial studies.
• No license or certification required at hire.
• A minimum of three years in an executive administrative support position is essential.
• Experience in healthcare administration is advantageous.